Administration for Children and Families
 
 
Administration on Children, Youth and Families - Family and Youth Services Bureau
 
Domestic Victims of Human Trafficking Program
HHS-2016-ACF-ACYF-TV-1186
Application Due Date: 08/24/2016
 
Domestic Victims of Human Trafficking Program
HHS-2016-ACF-ACYF-TV-1186
TABLE OF CONTENTS
 
    1. Overview
    2. Executive Summary
    1. Program Description
    2. Federal Award Information
    3. Eligibility Information
      1. Eligible Applicants
      2. Cost Sharing or Matching
      3. Other
    4. Application and Submission Information
      1. Address to Request Application Package
      2. Content and Form of Application Submission
      3. Unique Entity Identifier and System for Award Management
        (SAM)
      4. Submission Dates and Times
      5. Intergovernmental Review
      6. Funding Restrictions
      7. Other Submission Requirements
    5. Application Review Information
      1. Criteria
      2. Review and Selection Process
      3. Anticipated Announcement and Federal Award Dates
    6. Federal Award Administration Information
      1. Federal Award Notices
      2. Administrative and National Policy Requirements
      3. Reporting
    7. HHS Awarding Agency Contact(s)
    8. Other Information
 
 
HHS-2016-ACF-ACYF-TV-1186
Domestic Victims of Human Trafficking Program
ANNOUNCEMENT PUBLICATION | VALIDATE & APPROVE
 
Department of Health & Human Services
Administration for Children and Families
 
Program Office:Administration on Children, Youth and Families - Family and Youth Services Bureau
Funding Opportunity Title:Domestic Victims of Human Trafficking Program
Announcement Type:Initial
Funding Opportunity Number:HHS-2016-ACF-ACYF-TV-1186
Primary CFDA Number: 93.327
Due Date For Letter of Intent: 07/22/2016
Due Date for Applications: 08/24/2016
 
Executive Summary

Notice: 

  • Applicants are strongly encouraged to read the entire funding opportunity announcement (FOA) carefully and observe the application formatting requirements listed in Section IV.2. Content and Form of Application Submission. For more information on applying for grants, please visit "How to Apply for a Grant" on the ACF Grants Page at http://www.acf.hhs.gov/grants/howto.

The Office on Trafficking in Persons (OTIP) in conjunction with the Family and Youth Services Bureau (FYSB) will award approximately 12 cooperative agreements to implement the Domestic Victims of Human Trafficking (DVHT) Program to expand existing projects or to develop new initiatives addressing the program requirements described in this FOA.

The DVHT Program is focused on providing comprehensive case management, direct services and assistance, and referrals to domestic victims of severe forms of human trafficking.  Services must include, but are not limited to, long-term housing, substance abuse treatment, mental health counseling, educational opportunities, job training and skills, and legal and financial advocacy. Programs must integrate survivor engagement in their case management and service delivery strategies.   

The intent of this program is to build, expand, and sustain organizational and community capacity to deliver trauma-informed, strength-based, and victim-centered services for domestic victims of severe forms of human trafficking through coordinated case management, a system of referrals and the formation of community partnerships. The DVHT Program encourages innovative practices and collaboration efforts among community stakeholders to build capacity and sustain a network of comprehensive services and ensure long-term outcomes for domestic victims of severe forms of trafficking.

I. Program Description

Statutory Authority

The legislative authority for this program is Section 107(f) of the Trafficking Victims Protection Act of 2000 (TVPA) as amended by 22 U.S.C 7105(f), section 213(a)(1) of the William Wilberforce Trafficking Victims Protection Reauthorization Act of 2008, Pub. L. 110-457.

Description

BACKGROUND ON HUMAN TRAFFICKING

Human trafficking is a crime that involves the exploitation of a person for the purposes of compelled labor or a commercial sex act through the use of force, fraud, or coercion. Victims can be anyone from around the world or right next door: women and men, adults and children, youth and young adults, citizens, and noncitizens. A lack of training, protocols, resources, and policies make it difficult to identify human trafficking victims, limiting agencies' ability to provide services and assist victims in their recovery process. Once victims are identified, they need a spectrum of short-and long-term services, resources, and support to begin their processes of recovery, healing, and re-integration.

As noted in the Guida​nce​ to​ State​s​ and​ Servi​ces​ on​ Addre​ssing​ Human​ Traff​ickin​g​ of​ Child​ren​ and​ Youth​ in​ the​ Unite​d​ State​s​(September 2013)by the Administration on Children, Youth and Families, there is no one common profile for trafficking victims. However, traffickers frequently prey on some of the most vulnerable members of our society. According to the Insti​tute​ of​ Medic​ine​ (September 2013), the complex and traumatic events experienced by some individuals influence their vulnerability to commercial sexual exploitation or domestic sex trafficking, including histories of child abuse and neglect, homelessness, running away, sexual assault, and exposure to domestic violence. Also, situations such as economic difficulties make unemployed or underemployed individuals vulnerable to labor trafficking. Traffickers make false promises of a better life. Later, they use emotional, physical, and psychological tactics to keep victims under control and manipulation.

In 2000, Congress passed, and President Clinton signed into law, the TVPA, (Division A of Pub L.106-386), which has been amended numerous times, most recently in 2015 by the Justice for Victims of Trafficking Act (JVTA), Pub. L. 114-22. Under subsection 22 U.S.C 7102 (14), a victim of a severe form of human trafficking is defined as an individual who has been subjected to a severe form of trafficking in persons, which means:  

a) Sex trafficking in which a commercial sex act is induced by force, fraud, or coercion, or in which the person induced to perform such  act has not attained 18 years of age; or  

b) The recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery.

If a person younger than 18 is induced to perform a commercial sex act, it is considered a crime regardless of whether there is any force, fraud, or coercion. Homeless youth who are forced to trade sexual acts with an adult in exchange for something of value (e.g., shelter, food) are considered victims of domestic sex trafficking. 

To further address the issue of human trafficking in the United States, Congress passed and President Obama signed into law the JVTA, (Pub.L. 114-22). The JVTA aims to provide resources to assist domestic victims of severe forms of trafficking, increase the identification of trafficked victims, and hold traffickers and buyers accountable for their crimes.

 

PROGRAM OVERVIEW

Purpose and Scope

The purpose of the DVHT Program is to:

  • Increase outreach and awareness, and identify domestic victims of severe forms of human trafficking;
  • Expand collaboration and partnerships to implement innovative, multi-disciplinary, trauma-informed approaches to serve domestic victims of      severe forms of human trafficking; and 
  • Develop, expand, strengthen, coordinate, and oversee the delivery and /or referral of services to domestic victims of severe of human trafficking. 

The Administration for Children and Families (ACF) through FYSB and OTIP intends to increase the availability of services and expand resources for domestic victims of severe forms of human trafficking at the community level.

OTIP and FYSB are also interested in decreasing vulnerability to sex and labor trafficking among at-risk populations, including runaway and homeless youth; lesbian, gay, bisexual, transgender, and questioning (LGBTQ) youth; and victims of sexual assault, domestic violence, persons with disabilities, and Native American populations. The DVHT Program is also intended to expand outreach, build partnerships, and foster collaborations among multiple services providers (community health care, human services, legal services, etc.) within communities to support these efforts, to build resources and services that meet victims where they are related to their levels of trauma, and to increase awareness and prevention education among at-risk populations.

Project Objectives

The DVHT Program has the following objectives:

  1. Conduct community assessments with the goal to build capacity, create partnerships, and deliver comprehensive, quality services to  domestic victims of severe forms of trafficking;
  2. Develop, strengthen, and expand comprehensive victim-centered services and case management at the community level for domestic victims of severe forms of human trafficking;
  3. Address the immediate and long-term housing and shelter needs of victims through a continuum of flexible housing supports, including emergency and transitional housing;
  4. Identify, provide, or refer victims to behavioral health and substance abuse treatments services; and 
  5. Integrate survivor engagement in their case management and service delivery strategies for victims.

Geographic Location 

Eligible applicants under the DVHT Program must be located in high demand areas, including, but not limited to, metropolitan areas, federally recognized tribal communities, and rural areas with minimal services available.

Program Requirements

Eligible Beneficiaries of Program Services

By statute, eligible recipients of services funded under the DVHT Program are U.S. Citizens and Lawful Permanent Residents (LPR's) who are victims of severe forms of human trafficking, as defined by the TVPA. This includes adults and minors, regardless of gender (including victims who identify as LGBTQ). While minor victims are not required to be involved in child welfare, juvenile justice, or criminal justice proceedings, or formally identified by law enforcement, DVHT Program recipients are encouraged to establish protocols for working with agencies serving vulnerable minors. Additionally, adults are not required to be identified by law enforcement or involved with criminal justice proceedings to receive services. Please see Section IV.5. Funding Restrictions for more information.

The DVHT Program supports services for domestic victims of severe forms of human trafficking who do not currently receive services under other federal and state trafficking services programs, such as the Trafficking Victim Assistance Program (TVAP) administered by OTIP or the Human Trafficking Victim Services Program administered by the Department of Justice, Office for Victims of Crime (OVC). This funding is available exclusively for direct services and case management for human trafficking victims who are U.S. Citizens or LPRs. Further, victims (both minors and adults) may not know their status or have access to related documents, or they may have fraudulent documents provided by the trafficker. Some victims may be foreign individuals who arrived with proper documentation, but fell out-of-status when employers or traffickers did not complete paperwork, or they did not give them access to documents to establish LPR status. Finally, domestic victims of trafficking are often identified and apprehended in groups that may include a mixture of U.S. Citizens, LPRs, and foreign individuals. Therefore, programs must assist victims of human trafficking with determining and documenting their eligibility for services. If it is determined that the victim is not a U.S. citizen or LPR, DVHT grant recipients should have protocols in place to provide referrals programs that can address their needs. The DVHT Program must collaborate with other federally supported anti-trafficking programs in their service area (e.g. the Department of Health and Human Services' Trafficking Victim Assistance Program and the Department of Justice's Anti-Human Trafficking Task Force Initiative, etc.) to the extent possible to maximize their efforts. DVHT grantees will also be actively involved with the National Human Trafficking Resource Center/National Human Trafficking Hotline and will become embedded in their network of supports and resources. 

Please see Section IV.5. Funding Restrictions for more information.

See related guidance in Final Specification of Community Programs Necessary for Protection of Life or Safety Under Welfare Reform Legislation, Attorney General Order No. 2353-2001, 66 Fed. Reg. 3613-3616 (Jan 16, 2001).

 

Comprehensive Victim-Centered Services Model

Case Management Services 

Under the DVHT Program, OTIP and FYSB require a comprehensive case management approach that uses trauma-informed and victim-centered models. Comprehensive case management must provide direct services and/or community referrals for housing, mental health screening and therapy, employability services, legal services, counseling, and health screening and medical care. Health screening and medical care must include treatment for sexually transmitted infections, family planning services, and the full range of legally permissible gynecological and obstetric care, including, but not limited to, exams, tests, pre-natal services, and non-directive health-related counseling. This approach requires DVHT Program deliver or provide referrals to services within their community and work closely with the victims, community partners, and public agencies to serve the victims’ needs. The victims’ concerns should guide the actions of the service delivery strategy.  

Comprehensive case management services will also give victims the opportunity to make informed decisions about what they need to identify and achieve their personal goals, address the issues that shaped their trafficking situation, and ultimately work through their victimization. Case management services and activities include service plan development, counseling; legal services, monitoring and evaluating client progress, and securing and coordinating direct services. Case management can be provided directly through the grant recipient and/or through a project partner. In conjunction with case management, programs will provide services that address victims’ needs. The DVHT Program's comprehensive victim-centered services model also requires informing victims about their options for cooperating with criminal justice officials.

A comprehensive, victim-centered services model requires established protocols for information sharing and client confidentiality. Policies and procedures must be in place to ensure the non-disclosure of confidential, private, or personally identifiable information concerning victims of human traffickingwithout informed, written, reasonably time-limited consent by the person about whom the information is sought. Additionally, DVHT Programs must ensure that domestic victims of trafficking receive a high level of care by implementing, following, and enforcing standards of care and protocols for comprehensive case management services. DVHT Program recipients can use awarded funds to support training and technical assistance to staff and community partners. If programs decide to subgrant funds to community-based organizations, the programs must ensure the sub-grantee staff  have the requisite training in working with trafficking victims, including understanding the federal definition of severe forms of human trafficking, indicators of human trafficking, needs of trafficking victims, comprehensive case management services, trauma-informed care, and federal and state legislation and resources for victims.

This funding opportunity specifically requires programs to integrate long-term housing options, substance abuse treatment services, and survivor-informed strategies into services delivery models. Program funds can be used to expand existing projects or to develop new initiatives addressing these requirements. Services may also be delivered directly by the agency and/or in partnership with a local agency. DVHT Programs must ensure that participants served under this program are not concurrently served with other federally funded grants, contracts, or sub-awards made to the grantee or sub-recipient agency specifically for services for victims of human trafficking. DVHT Programs may use private resources to achieve the objectives of this program, such as food pantries, thrift stores, employment and training services operated by nongovernmental organizations, and pro bono professional services.

DVHT Programs may use these grant funds for legal assistance that can include explanation of legal rights and protections, coordination with law enforcement, assistance on family and civil matters (e.g., protection from abuse orders, victims’ right enforcement and compliance efforts, representation in family court, and emancipation of minors), and general legal advocacy on matters that arise as a direct result of the human trafficking situation. DVHT Programs may also use program funds to provide ‘know your rights’ presentations to facilitate legal representation by private attorneys willing to act on behalf of the individual pro bono. DVHT funding may not be used for criminal defense attorney services.

Program Eligible Activities

Under the DVHT Program, the following victim assistance services must include, but are not limited to direct services and/or community referrals for:

  1. Victim identification, screening, assessment, safety planning, and service planning;
  2. Victim advocacy and information about crime victims’ rights and services;
  3. Direct victim assistance to support unmet basic needs and assist in the stabilization and self-sufficiency of human trafficking victims;
  4. Allowable and reasonable victim expenses including food, clothing, transportation assistance, and interpreter services;
  5. Legal advocacy and services;
  6. Behavioral health, medical, dental, and mental health services. Health screening and medical care must include treatment for sexually transmitted infections, family planning services, and the full range of legally permissible gynecological and obstetric care, including, but not limited to, exams, tests, pre-natal services, and non-directive health-related counseling.
  7. Shelter, housing, and sustenance, including assistance in securing emergency and transitional shelter, long-term housing assistance, group, and independent living options;
  8. Literacy education, job training, and/or education/GED assistance;
  9. Life skills training, including managing personal finances, self-care, and programs that help clients achieve self-sufficiency;
  10. Substance abuse treatment;
  11. Support services such as public benefits;
  12. Employment assistance, vocational training, and job placement; and
  13. Peer-to-peer support and mentoring.

DVHT Programs must have the capacity to deliver all of the required services to participants directly within their agency and/or through a formal partnership (including referring victims to the appropriate community agency if no such partnership exists). The DVHT Program is voluntary; hence, victims have the option to decline services provided by agency supported under the program. DVHT Programs should strive to assist victims in becoming self-sufficient, identify and provide access to community resources, opportunities, and support by providing information about survivors rights, offering encouragement, empathy, and respect; and promoting opportunities to reestablish social connections.

Long-Term Housing, Substance Abuse Treatment, and Survivor-Informed Services   

The DVHT Program aims to expand or develop services and initiatives that promote the self-sufficiency and emotional well-being of trafficked victims, and ensure access to long-term housing options, substance abuse treatment, and survivor-informed services. As part of the DVHT Program, successful applicants must clearly describe how they are planning to integrate and deliver each of these services.

1. Long-Term Housing Options

It is important to remember that each victim is unique; therefore, housing options must fit the victim's current and long-term needs. Service providers and their community partners seeking to expand or develop long-term housing programs must consider best practices, as well as the needs of the population served, available resources, survivors’ input, and ways these programs will contribute to victims' safety, recovery, and independence.

2. Substance Abuse Treatment for Victims of Severe Forms of Trafficking

It is critical to refer victims of human trafficking who present with substance abuse dependencies to programs that are culturally appropriate and tailored to the needs of trafficked individuals, meaning that these treatments must address drug dependencies, its co-occurring disorders, clients' strengths, and ways to deliver these services in a holistic approach.

3. Inclusion of Survivor-Informed Services

Survivors of trafficking play an important role in assisting in the recovery of trafficked victims. They can serve as effective role models and can demonstrate to victims that they can overcome their exploitation and thrive. Human trafficking survivors should be involved in services provided to trafficked victims by taking leadership roles in projects, support groups, and mentorship initiatives.

Partnership Expansion

Identifying and expanding partnerships with community agencies is a key part of providing comprehensive case management, delivering victim services, and integrating long-term services to domestic victims of severe forms of trafficking. DVHT grantees must partner with community agencies to effectively implement the program and monitor their service delivery approach and performance. Partners can include domestic violence or runaway and homeless youth shelters or non-residential programs; community health, substance abuse, and mental health treatment programs; survivor-informed programs, criminal justice programs, and community-based agencies offering comprehensive services for specific populations. Specific populations may include victims of human trafficking, as well as populations that are culturally and linguistically specific. For victims under the age of 18, services may be provided in conjunction with a runaway and homeless youth shelter, foster care placement, or group home. In addition, partnerships can be established with anti-human trafficking organizations; sexual assault victim services programs; and services for trauma survivors.

Partnership expansion efforts include, but are not limited to:

  1. Facilitating communication and coordination among victim assistance providers;
  2. Demonstrating meaningful collaboration and substantial involvement with victim service program partner(s);
  3. Conducting training on human trafficking awareness and victim services;
  4. Establishing a mechanism for referrals;
  5. Establishing formal Memoranda of Understanding (MOU) to delineate partner roles and responsibilities and the sharing of project resources;
  6. Developing best practice to integrate survivor-informed approaches;
  7. Expanding long-term housing opportunities for victims; and
  8. Evaluating and improving substance abuse treatment for victims of trafficking.

24-Hour Response Plan

A 24-hour response plan is required under the DVHT Program. This includes protocols for handling client emergencies and emergency calls from law enforcement during evenings and weekends. Applicants must describe in detail their approach for ensuring emergency services for domestic trafficking victims 24 hours a day, 7 days a week, 365 days a year. While acceptable plans cannot be limited to hotline services, and call-forwarding systems, response plans must include coordination with the National Human Trafficking Resource Center/National Human Trafficking Hotline.

Referrals of Services

If victims cannot be served by the DVHT Program, they must be properly referred to appropriate programs for which they are eligible. Examples include the OTIP Trafficking Victim Assistance Program and the OVC Human Trafficking Victim Services programs that can be used for foreign victims. A list of providers for OVC's programs can be found at: http​://ojp​.gov​/ovc​/grant​s​/traff​ickin​gmatr​ix​.html​. Applicants should describe their approach for making appropriate referrals for services for domestic victims of human trafficking and for identified foreign victims of trafficking that cannot be served through the DVHT Program. Grantees may make referrals to partner(s) for services that cannot be provided directly by the program. Referrals may be made to formal partner(s) (i.e., when there is an MOU in place specifically for the DVHT Program), historical agency partner(s) (i.e., the agency has a long-standing formal or informal agreement that is not limited to its DVHT Program), or other reputable and appropriate community organizations that are able to address service gaps. Grantees should maintain proper documentation of referral to include the referral date, nature of the referral, and the agency/organization to which the victim was referred. Similarly, when victims have been referred to grantees of the DVHT Program, case records should include the source of the referral.

Faith Based Organizations

Consistent with the ACF Policy on Grants to Faith-Based Organizations (please see Section III.1 Eligible Applicants for more information), ACF is mindful that potential grantees may have religious objections to providing certain kinds of services, including referrals. ACF is committed to providing the full range of legally permissible services to people who need them, and to do so in a timely fashion and in a manner that respects the diverse religious and cultural backgrounds of those we serve. At the same time, ACF is also committed to finding ways for organizations to partner with ACF and other grantees even if they object to providing specific services on religious grounds.

If an organization has a religious objection to providing any of the services or referrals required in the program, it may propose an approach to meeting its grant obligations consistent with ACF's faith-based policy. The alternative approach must be one that accomplishes the goal of ensuring that trafficking victims understand the full range of services available to them, including reproductive health services, and that there is a mechanism by which victims requesting such services can receive appropriate referrals. If an alternative approach is proposed, ACF will decide whether to accept the alternative approach, based upon a determination of whether the alternative approach will ensure timely referrals to all services and/or referrals for which the individual is eligible, is not burdensome to the client, and is operationally feasible for ACF.

Post-Award Requirements

Programs will be given a 3-month start-up period (90 days from Notice of Award date). This start-up period gives programs an opportunity to further assess the community's service gaps through community conversations and to expand the partnerships needed to successfully implement the program. Successful applicants will also have an opportunity to enhance plans addressing long-term housing, substance abuse treatment, and survivor-informed services.

Activities conducted during the start-up period will inform decision-making about the populations targeted for services, the screening and assessment tools adopted, and the strategies and activities necessary to successfully implement the chosen programming. OTIP and FYSB will require a community assessment and partnership expansion plan after the start-up period has concluded, along with a detailed final plan describing the inclusion of long-term housing, substance treatment, and survivor-informed approaches. The plan builds on the activities submitted in the application and will include updated timelines and milestones, as well as a list of new partners, how the partnership was formed, and what services they will provide.

Similarly, grantees may need to submit a revised work plan. The work plan will address the list of comprehensive services described in the Project Requirements section, the organization responsible for conducting each activity, and the referral process for services beyond the grantees' abilities or program scope. Although grantees will have a 3-month start-up period to revisit their work plan, service delivery begins upon grant award and continues while programs strengthen their case management and services through a continuous quality improvement approach.

Kick-Off and Peer Meetings

A grantee kick-off meeting will be held in Washington, D.C, within the first 3 months of the official award date. Grantees are also expected to attend a 2-day peer meeting at one of the grantee locations during the project period. Both the project director and the key staff person responsible for tracking and documenting progress toward project milestones and outcomes must attend the kick-off meeting. The project director and a second staff member must attend the peer meeting.

Technical Assistance

Each grantee will receive technical assistance and work cooperatively with technical assistance providers identified by OTIP and FYSB. Technical assistance services may support program development; capacity assessments; training related to trauma-informed service provision; training on serving underserved or historically marginalized populations (including American Indian and Alaskan Native victims); strategies for improving partnerships with community-based organizations, the criminal justice system, and other community partners; interpreting and applying regulations or legislation; and strategic planning, evaluation, budget planning, marketing, and other management challenges.

Staff and Partner Training

DVHT Programs are required to have training in the human trafficking field on an ongoing basis. If a DVHT Program has a partner that is assisting in service delivery, training may be necessary to better equip them with the capacity to implement the DVHT Program. Many cities and communities have free human trafficking forums, seminars, and information sessions that may benefit the program and its partner(s). Both program staff and its partner(s) are encouraged to take part in local training opportunities focused on human trafficking. Grant funds can be used to support staff training, particularly as it relates to the requirement that select professional(s) providing certain services (i.e., legal, social services, health services) must have completed or will complete training related to trafficking.

Federal Evaluation

Grantees will participate in an ACF evaluation with the Office of Planning, Research and Evaluation (OPRE). The evaluation may assess grantee site policies, practices, and services, including the focus of this grant program on access to long-term housing options, substance abuse treatment, and integration of survivor-informed services. The evaluation may also develop recommendations for expanding and enhancing services for domestic victims of human trafficking on a broader scale. In addition, grantees will collect data and report on performance indicators. If an outside evaluator is used, the DVHT Program must not conduct its own evaluation and the evaluator must work in collaboration with OPRE's evaluation team. Grantees will monitor their own performance and must have appropriate staff and sufficient resources dedicated to evaluation activities, including data collection, data reporting, and coordination with the OPRE evaluator. This includes having a management information system (MIS) or allocating funds towards building a MIS to collect data. DVHT programs will also be active participants in workgroups and discussions with HHS with the purpose of better understanding the incidence and prevalence of human trafficking and informing the development of uniform data collection on human trafficking.

Dissemination 

FYSB and OTIP expect that information and knowledge generated by the DVHT Program and activities will be shared with the field, and efforts will be made to integrate project knowledge and lessons learned into policy and practice. The DVHT grantees will work with FYSB and OTIP to disseminate their products and findings and with other FYSB and OTIP service delivery providers to disseminate cross-grant products and findings, when applicable.  

DVHT Program will be expected to work with their Federal Project Officer (FPO) and other organizatons funded through this FOA to:

  • Finalize individual grant dissemination goals and objectives;
  • Identify and engage with target audiences for dissemination;
  • Produce detailed procedures, materials, and other products based on grant activities;
  • Assist in the development and dissemination of federally created tools and products designed to combat and prevent human trafficking; and
  • Develop and disseminate summarized/synthesized information about the grant project’s processes and outcomes. 

FYSB and OTIP reserve the right to secure and distribute grantee products and materials, including copies of journal articles written by DVHT Programs about their funded projects. All DVHT project materials, products, publications, and news releases will include this notice: Funded through the Department of Health and Human Services, Administration for Children and Families, Grant # [insert grant number here]. The contents of this publication do not necessarily reflect the views or policies of the funders, nor does mention of trade names, commercial products or organizations imply endorsement by the U.S. Department of Health and Human Services. This information is in the public domain. Readers are encouraged to copy and share it, but please credit [grantee name].

II. Federal Award Information
Funding Instrument Type: Cooperative Agreement
Estimated Total Funding: $3,600,000
Expected Number of Awards: 12
Award Ceiling: $300,000 Per Budget Period
Award Floor: $150,000 Per Budget Period
Average Projected Award Amount: $225,000 Per Budget Period
Anticipated Project Start Date: 09/30/2016

Length of Project Periods:

Length of Project Period: 36-month project with three 12-month budget periods

Additional Information on Awards:

Awards made under this announcement are subject to the availability of federal funds.

Applications requesting an award amount that exceeds the Award Ceiling per budget period, or per project period, as stated in this section, will be disqualified from competitive review and from funding under this announcement. This disqualification applies only to the Award Ceiling listed for the first 12-month budget period for projects with multiple budget periods. If the project and budget period are the same, the disqualification applies to the Award Ceiling listed for the project period. Please see Section III.3. Other, Application Disqualification Factors.

Note: For those programs that require matching or cost sharing, recipients will be held accountable for projected commitments of non-federal resources in their application budgets and budget justifications by budget period or by project period for fully funded awards, even if the projected commitment exceeds the required amount of match or cost share. A recipient's failure to provide the required matching amount may result in the disallowance of federal funds. See Section III.2. of this announcement for information on cost-sharing or matching requirements.

Description of ACF's Anticipated Substantial Involvement Under the Cooperative Agreement

 Description of ACF's Anticipated Substantial Involvement Under the Cooperative Agreement

All DVHT Program awards will be cooperative agreements. A cooperative agreement is an award instrument used when substantial involvement is anticipated between the awarding office and the recipient during performance of the contemplated project. FYSB and OTIP will collaborate with the grantee throughout the project period, including providing consultation and reviewing and approving the work plan for the project. The FPO also will approve any revisions to the work plan or structure of the project throughout its duration. Additionally, FPO will approve significant project activities and changes to project plans.

FYSB and OTIP will organize periodic meetings, webinars, and other forums necessary to review current and planned activities, to share information, and to promote trauma-informed, culturally relevant services. FYSB and OTIP will keep grantees informed about expectations for performance and current ACF policies. FYSB, OTIP, and OPRE will oversee the evaluation and will facilitate coordination between the evaluator and the grantee. The respective responsibilities of FPO and grantee will be identified and incorporated into the terms and conditions of the award during the pre-award negotiations. It is anticipated that the cooperative agreement will not change the project requirements for the grantees under this announcement.

A successful applicant must submit the following for FPO review and prior approval during the project period:

  • Resumes and job descriptions for project staff, including subcontractor staff;
  • Names, locations, and full contact information for subcontractor organizations and MOU with subcontractors;
  • A detailed description of the grantee’s and subcontractors’ activities, if not described in the project plan;
  • Reports following site visits/desk audits of subcontractors within 30 days of site visits/desk audits; and
  • Materials created for trainings, technical assistance, or outreach as part of the project supported by DVHT funds before they are used.

Please see Section IV.5 Funding Restrictions for limitations on the use of federal funds awarded under this announcement.

III. Eligibility Information
III.1. Eligible Applicants

Eligible entities according to 22 U.S.C. §7105(f)(3)(A) are states, tribes, units of local government, and nonprofit, non-governmental victim service organizations. Victim service organizations include those who by nature of their current operations serve victims of sexual assault, sexual violence, domestic violence, human trafficking, and youth homelessness.

Victim service organizations may also include faith-based organizations that are addressing human trafficking in their services. FYSB and OTIP are particularly interested in applicants with experience serving victims of human trafficking in communities with evidence of high rates of human trafficking and a high need for short- and long-term services. It is important to acknowledge that human trafficking is not isolated to specific geographic locations. To that end, tribes and rural agencies are encouraged to apply when there is a proven need for services within those communities.

Applications from individuals (including sole proprietorships) and foreign entities are not eligible and will be disqualified from competitive review and from funding under this announcement. See Section III.3. Other, Application Disqualification Factors.

Faith-based and community organizations that meet the eligibility requirements are eligible to receive awards under this funding opportunity announcement. Faith-based organizations are encouraged to review the ACF Policy on Grants to Faith-Based Organizations at: http: //www.acf.hhs.gov/acf-policy-on-grants-to-faith-based-organizations.
See Section IV.2. Legal Status of Applicant Entity for documentation required to support eligibility.
 
III.2. Cost Sharing or Matching
Cost Sharing / Matching Requirement: Yes
Grantees are required to meet a non-federal share of the project cost, in accordance with 22 U.S.C. §7105(f)(3)(B).
Grantees must provide at least 25 percent of the total approved cost of the project. The total approved cost of the project is the sum of the ACF (federal) share and the non-federal share. The non-federal share may be met by cash or in-kind contributions, although applicants are encouraged to meet their match requirements through cash contributions. For example, in order to meet the match requirements, a project requesting $300,000.00 in ACF (federal) funds must provide a non-federal share of the approved total project cost of at least $100,000.00 , which is 25 percent of total approved project cost of $400,000.00 .

For all federal awards, any shared costs or matching funds and all contributions, including cash and third-party in-kind contributions, must be accepted as part of the recipient’s cost sharing or matching when such contributions meet all of the criteria listed in 45 CFR 75.306.

For awards that require matching by statute, recipients will be held accountable for projected commitments of non-federal resources in their application budgets and budget justifications by budget period, or by project period for fully funded awards, even if the projected commitment exceeds the amount required by the statutory match. A recipient’s failure to provide the statutorily required matching amount may result in the disallowance of federal funds. Recipients will be required to report these funds in the Federal Financial Reports.

For awards that do not require matching or cost sharing by statute, where “cost sharing” refers to any situation in which the recipient voluntarily shares in the costs of a project other than as statutorily required matching. These include situations in which contributions are voluntarily proposed by an applicant and are accepted by ACF. Non-federal cost sharing will be included in the approved project budget so that the applicant will be held accountable for proposed non-federal cost-sharing funds as shown in the Notice of Award (NOA). A recipient’s failure to provide voluntary cost sharing of non-federal resources that have been accepted by ACF as part of the approved project costs and that have been shown as part of the approved project budget in the NOA, may result in the disallowance of federal funds. Recipients will be required to report these funds in the Federal Financial Reports.

Note: Grantees will be held accountable for projected commitments of non-federal resources in their application budgets and budget justifications, even when the projected non-federal commitment exceeds the required amount of matching or cost share. A grantee's failure to provide the required matching amount will result in the disallowance of federal funds. However, lack of supporting documentation at the time of application submission will not exclude the application from competitive review.

Non-federal resources will be evaluated under criteria found in Section V.1. of this announcement.
 
III.3. Other

Application Disqualification Factors

Applications from individuals (including sole proprietorships) and foreign entities are not eligible and will be disqualified from competitive review and from funding under this announcement.

Award Ceiling Disqualification
Applications that request an award amount that exceeds the Award Ceiling per budget period or per project period as stated in Section II. Federal Award Information, will be disqualified from competitive review and from funding under this announcement. This disqualification applies only to the Award Ceiling listed for first 12-month budget period for projects with multiple budget periods. If the project and budget period are the same, the disqualification applies to the Award Ceiling listed for the project period.

Required Electronic Application Submission
ACF requires electronic submission of applications at www.Grants.gov. Paper applications received from applicants that have not been approved for an exemption from required electronic submission will be disqualified from competitive review and from funding under this announcement.

Applicants that do not have an Internet connection or sufficient computing capacity to upload large documents to the Internet may contact ACF for an exemption that will allow the applicant to submit applications in paper format. Information and the requirements for requesting an exemption from required electronic application submission are found in "Request an Exemption from Electronic Application Submission" in Section IV.2. Content and Form of Application Submission.

Missing the Application Deadlines (Late Applications)
The deadline for electronic application submission is 11:59 p.m., ET, on the due date listed in the Overview and in Section IV.4. Submission Dates and Times. Electronic applications submitted to www.Grants.gov after 11:59 p.m., ET, on the due date, as indicated by a dated and time-stamped email from www.Grants.gov, will be disqualified from competitive review and from funding under this announcement. That is, applications submitted to www.Grants.gov, on or after 12:00 a.m., ET, on the day after the due date will be disqualified from competitive review and from funding under this announcement.

Applications submitted to www.Grants.gov at any time during the open application period, and prior to the due date and time, which fail the www.Grants.gov validation check, will not be received at, or acknowledged by, ACF.

Each time an application is submitted via www.Grants.gov, the submission will generate a new date and time-stamp email notification. Only those applications with on-time date and time stamps that result in a validated application, which is transmitted to ACF, will be acknowledged.

The deadline for receipt of paper applications is 4:30 p.m., ET, on the due date listed in the Overview and in Section IV.4. Submission Dates and Times. Paper applications received after 4:30 p.m., ET, on the due date will be disqualified from competitive review and from funding under this announcement. Paper applications received from applicants that have not received approval of an exemption from required electronic submission will be disqualified from competitive review and from funding under this announcement.

DVHT Program Disqualification Factors 

ACF will conduct an initial pre-review of the applications to determine whether any application is disqualified under the following criteria. This initial review will be prior to the competitive process in which grant review panels will evaluate and score each application under the competitive review criteria. After ACF’s initial review all qualified applications will be forwarded to the grant review panel for the subsequent competitive review. 

Applications that do not address all components of the Section I. Program Description, Program Requirements of the FOA, including applications that propose an alternative approach to providing comprehensive case management that is not determined acceptable by ACF will be disqualified from competitive review and from funding under this announcement. If an alternative approach is proposed, ACF will decide whether to accept the alternative approach, based upon a determination of whether the alternative approach will ensure timely referrals to all services for which the individual is eligible, is not burdensome to the client, and is operationally feasible for ACF; factors to be considered may include, but are not limited to, the additional oversight, administration, or use of resources by ACF required to ensure that program objectives would be met under the alternative approach.

Notification of Application Disqualification

Applications that are disqualified under these criteria are considered to be “non-responsive” and are excluded from the competitive review process. Applicants will be notified of a disqualification determination by email or by USPS postal mail within 30 federal business days from the closing date of this FOA.

IV. Application and Submission Information
IV.1. Address to Request Application Package
Family and Youth Services Bureau Operations Center
Attn:Domestic Victims of Human Trafficking FOA
1401 Mercantile Lane, Suite 401
Largo, MD 20774
Phone: 1-855-792-6551
Email: TechAssist@fysb.net


Electronic Application Submission:
The electronic application submission package is available in the FOA's listing at www.Grants.gov.

Applications in Paper Format:
For applicants that have received an exemption to submit applications in paper format, Standard Forms, assurances, and certifications are available in the Application Package available in the FOA's Grants.gov synopsis at www.Grants.gov. They are also available at http://www.grants.gov/web/grants/forms/sf-424-family.html#sortby=1. See Section IV.2.Request an Exemption from Required Electronic Application Submission if applicants do not have an Internet connection or sufficient computing capacity to upload large documents (files) to www.Grants.gov.

Standard Forms that are compliant with Section 508 of the Rehabilitation Act (29 U.S.C. § 794d):
Available at the Grants.gov Forms Repository website at http://www.grants.gov/web/grants/forms/sf-424-family.html#sortby=1.

Federal Relay Service:
Hearing-impaired and speech-impaired callers may contact the Federal Relay Service (FedRelay) for assistance at www.gsa.gov/fedrelay.

IV.2. Content and Form of Application Submission
IV.2. Content and Form of Application Submission

FORMATTING APPLICATION SUBMISSIONS

In FY 2013 ACF implemented a new application upload requirement. Each applicant applying electronically via www.Grants.gov is required to upload only two electronic files, excluding Standard Forms and OMB-approved forms. No more than two files will be accepted for the review, and additional files will be removed. Standard Forms and OMB-approved forms will not be considered additional files.

FOR ALL APPLICATIONS:
Authorized Organizational Representative (AOR)
AOR is the designated representative of the applicant/recipient organization with authority to act on the organization’s behalf in matters related to the award and administration of grants. In signing a grant application, this individual agrees that the organization will assume the obligations imposed by applicable Federal statutes and regulations and other terms and conditions of the award, including any assurances, if a grant is awarded.

AOR authorization is part of the registration process at www.Grants.gov. where the AOR will create a short profile and obtain a username and password from the Grants.gov Credential Provider. AORs will only be authorized for the DUNS number registered in the System for Awards Management (SAM).

Point of Contact
In addition to the AOR, a point of contact on matters involving the application must also be identified.  The point of contact, known as the Project Director or Principal Investigator, should not be identical to the person identified as the AOR.  The point of contact must be available to answer any questions pertaining to the application.

Application Checklist
Applicants may refer to Section VIII. Other Information for a checklist of application requirements that may be used in developing and organizing application materials.

Accepted Font Style
Applications must be in Times New Roman (TNR), 12-point font, except for footnotes, which may be TNR 10-point font.

Page Limitations
Applicants must observe the page limitation(s) listed under "PAGE LIMITATIONS AND CONTENT FOR ALL SUBMISSION FORMATS:".  Page limitation(s) do not include SFs and OMB-approved forms.

All applications must be double-spaced.  An application that exceeds the cited page limitation for double-spaced pages in the Project Description file or the Appendices file will have the last extra pages removed and the removed pages will not be reviewed.

Application Elements Exempted from Double-Spacing Requirements
The following elements of the application submission are exempt from the double-spacing requirements and may be single-spaced: the table of contents, the one-page Project Summary/Abstract, required Assurances and Certifications, required SFs, required OMB-approved forms, resumes, logic models, proof of legal status/non-profit status, third-party agreements, letters of support,  footnotes, tables, the line-item budget and/or the budget justification.

Adherence to FOA Formatting, Font, and Page Limitation Requirements
Applications that fail to adhere to ACF’s FOA formatting, font, and page limitation requirements will be adjusted by the removal of page(s) from the application. Pages will be removed before the objective review. The removed page(s) will not be made available to reviewers.

In instances where formatting and font requirements are not adhered to, ACF uses a formula to determine the actual number of pages to be removed. The formula counts the number of characters an applicant uses when following the instructions and using 12-point TNR and compares the resulting number with that of the submitted application. For example, an applicant using TNR, 11-point font, with 1-inch margins all around, and single-spacing, would have an additional 26 lines, or 1500 characters, which is equal to 4/5 of an additional page. Extra pages resulting from this formula will be removed and will not be reviewed. Applications that have more than one scanned page of a document on a single page will have the page(s) removed from the review.

For applicants that submit paper applications, double-sided pages will be counted as two pages. When the maximum allowed number of pages is reached, excess pages will be removed and will not be made available to reviewers.

NOTE: Applicants failing to adhere to ACF’s FOA formatting, font, and page limitation requirements will receive a letter from ACF notifying them that their application was amended. The letter will be sent after awards have been issued and will specify the reason(s) for removal of page(s).

Copies Required
Applicants must submit one complete copy of the application package electronically. Applicants submitting electronic applications need not provide additional copies of their application package.

Applicants submitting applications in paper format must submit one original and two copies of the complete application, including all Standard Forms and OMB-approved forms. The original copy must have original signatures.

Signatures
Applicants submitting electronic applications must follow the registration and application submission instructions provided at www.Grants.gov.

The original of a paper format application must include original signatures of the authorized representatives.

Accepted Application Format
With the exception of the required Standard Forms (SFs) and OMB-approved forms, all application materials must be formatted so that they are 8 ½" x 11" white paper with 1-inch margins all around.

If possible, applicants are encouraged to include page numbers for each page within the application.

ACF generally does not encourage submission of scanned documents as they tend to have reduced clarity and readability.  If documents must be scanned, the font size on any scanned documents must be large enough so that it is readable. Documents must be scanned page-for-page, meaning that applicants may not scan more than one page of a document onto a single page.

PAGE LIMITATIONS AND CONTENT FOR ALL SUBMISSION FORMATS:

Project Description

Applicants must title each section of the Project Description accordingly.

The Project Description is limited to 75 pages and must include the following: 

  • Table of Contents,
  • Project Summary/Abstract,
  • Approach,
  • Objectives and Need for Assistance,
  • Geographic Location
  • Timeline and Milestones,
  • Program Performance Evaluation Plan
  • Dissemination Plan,
  • Plan for Oversight of Federal Award Funds
  • Protection of Sensitive and/or Confidential Information, and
  • Line-Item Budget and Budget Justification

 Appendices

The appendices are limited to 20 pages and must include the following:

  • Organizational Capacity (i.e., organizational charts, documentation of experience in the program area, personnel policies, any other pertinent information the applicant deems relevant),
  • Third-Party Agreements,
  • Logic Model,
  • Proof of Legal Status (if applicable),
  • Indirect Cost Rage Agreement (if applicable), and
  • Lesbian, Gay, Bisexual, Transgender, and Questioning (LGBTQ) Accessibility Policy

ELECTRONIC APPLICATION SUBMISSION INSTRUCTIONS
Applicants are required to submit their applications electronically unless they have requested and received an exemption that will allow submission in paper format. See Section IV.2. Application Submission Options for information about requesting an exemption.

Electronic applications will only be accepted via www.Grants.gov. ACF will not accept applications submitted via email or via facsimile.

Each applicant is required to upload ONLY two electronic files, excluding SFs and OMB-approved forms.

File One: Must contain the entire Project Description, and the Budget and Budget Justification (including a line-item budget and a budget narrative).

File Two: Must contain all documents required in the Appendices.

Adherence to the Two-File Requirement
No more than two files will be accepted for the review.  Applications with additional files will be amended and files will be removed from the review.  SFs and OMB-approved forms will not be considered additional files.  

Application Upload Requirements
ACF strongly recommends that electronic applications be uploaded as Portable Document Files (PDFs). One file must contain the entire Project Description and Budget Justification; the other file must contain all documents required in the Appendices. Details on the content of each of the two files, as well as page limitations, are listed earlier in this section.

To adhere to the two-file requirement, applicants may need to convert and/or merge documents together using a PDF converter software. Many recent versions of Microsoft Office include the ability to save documents to the PDF format without need of additional software. Applicants using the Adobe Professional software suite will be able to merge these documents together.  ACF recommends merging documents electronically rather than scanning multiple documents into one document manually, as scanned documents may have reduced clarity and readability.

Applicants must ensure that the version of Adobe Professional they are using is compatible with Grants.gov. To verify Adobe software compatibility please go to Grants.gov and click on “Support” at the top bar menu and select “Adobe Software Compatibility”, which is listed under the topic “Find Answers Online.” The Adobe verification process allows applicants to test their version of the software by opening a test application package. Grant.gov also includes guidance on how to download a supported version of Adobe, as well as troubleshooting instructions if an applicant is unable to open the test application package. There is also a help page for configuring Firefox and Chrome to open PDFs using Adobe software.

The Adobe Software Compatibility page located on Grants.gov also provides guidance for applicants that have received error messages while attempting to save an application package. It also addresses local network and/or computer security settings and the impact this has on use of Adobe software.

For any systems issues experienced with Grants.gov or with SAM.gov, please refer to ACF’s “Policy for Applicants Experiencing Federal Systems Issues” document for complete guidance at https://www.acf.hhs.gov/sites/default/files/assets/systems_issue_policy_final.pdf under "How to Apply for a Grant/Submit an Application."

Required Standard Forms (SFs) and OMB-approved Forms
Standard Forms (SFs) and OMB-approved forms, such as the SF-424 application and budget forms and the SF-P/PSL (Project/Performance Site Location), are uploaded separately at Grants.gov. These forms are submitted separately from the Project Description and Appendices files. See Section IV.2. Required Forms, Assurances, and Certifications for the listing of required Standard Forms, OMB-approved forms, and required assurances and certifications.

Naming Application Submission Files
Carefully observe the file naming conventions required by www.Grants.gov. Limit file names to 50 characters (characters and spaces). Special characters that are allowed under Grants.gov’s naming conventions, and are accommodated by ACF’s systems, are listed in the instructions available in the Download Application Package at Grants.gov. Please also see http://www.grants.gov/web/grants/applicants/submitting-utf-8-special-characters.html.

Use only file formats supported by ACF
It is critical that applicants submit applications using only the supported file formats listed here. While ACF supports all of the following file formats, we strongly recommend that the two application submission files (Project Description and Appendices) are uploaded as PDF documents in order to comply with the two file upload limitation. Documents in file formats that are not supported by ACF will be removed from the application and will not be used in the competitive review. This may make the application incomplete and ACF will not make any awards based on an incomplete application.

ACF supports the following file formats:

  • Adobe PDF – Portable Document Format (.pdf)
  • Microsoft Word (.doc or .docx)
  • Microsoft Excel (.xls or .xlsx)
  • Microsoft PowerPoint (.ppt)
  • Corel WordPerfect (.wpd)
  • Image Formats (.JPG, .GIF, .TIFF, or .BMP only)

Do Not Encrypt or Password-Protect the Electronic Application Files
If ACF cannot access submitted electronic files because they are encrypted or password protected, the affected file will be removed from the application and will not be reviewed. This removal may make the application incomplete and ACF will not make awards based on an incomplete application.

FORMATTING FOR PAPER APPLICATION SUBMISSIONS:
The following requirements are only applicable to applications submitted in paper format. Applicants must receive an exemption from ACF in order for a paper format application to be accepted for review. See Section IV.2. Request an Exemption from Required Electronic Application Submission later in this section under Application Submission Options for more information.

Format Requirements for Paper Applications
All copies of mailed or hand-delivered paper applications must be submitted in a single package. If an applicant is submitting multiple applications under a single FOA, or multiple applications under separate FOAs, each application submission must be packaged separately. The package(s) must be clearly labeled for the specific FOA it addresses by FOA title and by Funding Opportunity Number (FON).

Because each application will be duplicated, do not use or include separate covers, binders, clips, tabs, plastic inserts, maps, brochures, or any other items that cannot be processed easily on a photocopy machine with an automatic feed. Do not bind, clip, staple, or fasten in any way separate sections of the application. Applicants are advised that the copies of the application submitted, not the original, will be reproduced by the federal government for review. All application materials must be one-sided for duplication purposes. All pages in the application submission must be sequentially numbered.

Addresses for Submission of Paper Applications
See Section IV.7. Other Submission Requirements for addresses for paper format application submissions.

Required Forms, Assurances, and Certifications

Applicants seeking grant or cooperative agreement awards under this announcement must submit the listed Standard Forms (SFs), assurances, and certifications with the application. All required Standard Forms, assurances, and certifications are available in the Application Package posted for this FOA at www.Grants.gov.

Other versions of required Standard Forms, assurances,and certifications are available at Grants.gov http://www.grants.gov/web/grants/forms/sf-424-family.html.

Forms / Assurances / Certifications Submission Requirement Notes / Description

SF-LLL - Disclosure of Lobbying Activities

If submission of this form is applicable, it is due at the time of application.  If it is not available at the time of application, it may also be submitted prior to the award of a grant.

If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the applicant shall complete and submit the SF-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

Mandatory Grant Disclosure

Submission is required for all applicants and recipients, in writing, to the awarding agency and to the HHS Office of the Inspector General (OIG) all information related to violations of federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the federal award.

Disclosures must be sent in writing to: 

The Administration for Children and Families,  
U.S. Department of Health and Human Services,  
Office of Grants Management,  
ATTN: Grants Management Specialist,
330 C Street, SW., Switzer Building,
Corridor 3200,
Washington, DC 20201

And

U.S. Department of Health and Human Services,  
Office of Inspector General,  
ATTN: Mandatory Grant Disclosures, Intake Coordinator,  
330 Independence Avenue, SW., Cohen Building,
Room 5527,  
Washington, DC 20201

Mandatory Disclosures, 45 CFR 75.113

SF-424A - Budget Information - Non- Construction Programs

and

SF-424B - Assurances - Non- Construction Programs

Submission is required for all applicants when applying for a non-construction project. Standard Forms must be used. Forms must be submitted by the application due date.

Required for all applications when applying for a non-construction project. By signing and submitting the SF-424B, applicants are making the appropriate certification of their compliance with all federal statutes relating to nondiscrimination.

SF-Project/Performance Site Location(s) (SF-P/PSL)

Submission is required for all applicants by the application due date.

Required for all applications. In the SF-P/PSL, applicants may cite their primary location and up to 29 additional performance sites.

Certification Regarding Lobbying
(Grants.gov Lobbying Form)

Submission required of all applicants with the application package.  If it is not submitted with the application package, it must be submitted prior to the award of a grant.

Submission of the certification is required for all applicants.

SF-424 - Application for Federal Assistance

Submission is required for all applicants by the application due date.

Required for all applications.

DUNS Number (Unique Entity Identifier) and Systems for Award Management (SAM) registration.

A DUNS number (Unique Entity Identifier) is required of all applicants.

To obtain a DUNS number, go to 
http​://fedgo​v​.dnb​.com​/ webfo​rm​

Active registration at the Systems Award Management (SAM) website must be maintained throughout the application and project award period.

SAM registration is available at 
http​://www​.sam​.gov​.

A DUNS number (Unique Entity Identifier) and SAM registration are eligibility requirements for all applicants.

See Section IV.3. Unique Entity Identifier and System for Award Management (SAM) for more information.

LGBTQ Accessibility Policy for Discretionary Grants

Submission is required for all applicants by the application due date.

The LGBTQ Accessibility Policy for Discretionary Grants is available in the Appendix section of the FOA and must be included in the “Appendices” file of the application submission.

Non-Federal Reviewers

Since ACF will be using non-federal reviewers in the review process, applicants have the option of omitting from the application copies (not the original) specific salary rates or amounts for individuals specified in the application budget as well as Social Security Numbers, if otherwise required for individuals. The copies may include summary salary information.If applicants are submitting their application electronically, ACF will omit the same specific salary rate information from copies made for use during the review and selection process.
    The Project Description
    The Project Description

The Project Description Overview

Purpose

The project description provides the majority of information by which an application is evaluated and ranked in competition with other applications for available assistance.  It should address the activity for which federal funds are being requested, and should be consistent with the goals and objectives of the program as described in Section I. Program Description.  Supporting documents should be included where they can present information clearly and succinctly.  When appropriate, applicants should cite the evaluation criteria that are relevant to specific components of their project description.   Awarding offices use this and other information in making their funding recommendations.  It is important, therefore, that this information be included in the application in a manner that is clear and complete.

General Expectations and Instructions

Applicants should develop project descriptions that focus on outcomes and convey strategies for achieving intended performance. Project descriptions are evaluated on the basis of substance and measurable outcomes, not length. Extensive exhibits are not required. Cross-referencing should be used rather than repetition. Supporting information concerning activities that will not be directly funded by the grant or information that does not directly pertain to an integral part of the grant-funded activity should be placed in an appendix.

General Instructions for Preparing a Full Project Description

Introduction

Applicants must prepare the project description statement in accordance with the following instructions while being aware of the specified evaluation criteria in Section V.1. Criteria.  The text options give a broad overview of what the project description should include while the evaluation criteria identify the measures that will be used to evaluate applications.

 

Letter of Intent

Applicants are strongly encouraged to notify ACF of their intention to submit an application under this announcement. Please submit the letter of intent by the deadline date listed in Section IV.4. Submission Dates and Times.

The letter of intent should include the following information: number and title of this announcement; the name and address of the applicant organization; and/or Fiscal Agent (if known); and the name, phone number, fax number and email address of a contact person.

Letter of intent information will be used to determine the number of expert reviewers needed to evaluate applications. The letter of intent is optional.  Failure to submit a letter of intent will not impact eligibility to submit an application and will not disqualify an application from competitive review.

Table of Contents

List the contents of the application including corresponding page numbers. The table of contents must be single spaced and will be counted against the total page limitations.

Project Summary/Abstract

Provide a summary of the application’s project description. The summary must be clear, accurate, concise, and without reference to other parts of the application. The abstract must include a brief description of the proposed grant project including the needs to be addressed, the proposed services, and the population group(s) to be served. 

Please place the following at the top of the abstract: 

  • Project Title
  • Applicant Name
  • Address
  • Contact Phone Numbers (Voice, Fax)
  • E-Mail Address
  • Web Site Address, if applicable 

The project abstract must be single-spaced, in Times New Roman 12-point font, and limited to one page in length. Additional pages will be removed and will not be reviewed.

Objectives And Need For Assistance

Clearly identify the physical, economic, social, financial, institutional, and/or other problem(s) requiring a solution.  The need for assistance including the nature and scope of the problem must be demonstrated, and the principal and subordinate objectives of the project must be clearly and concisely stated; supporting documentation, such as letters of support and testimonials from concerned interests other than the applicant, may be included.  Any relevant data based on planning studies should be included or referred to in the endnotes/footnotes.  Incorporate demographic data and participant/beneficiary information, as well as data describing the needs of the target population and the proposed service area as needed. When appropriate, a literature review should be used to support the objectives and needs described in this section.

Approach

Outline a plan of action that describes the scope and detail of how the proposed project will be accomplished.  Applicants must account for all functions or activities identified in the application. Describe any design or technological innovations, reductions in cost or time, or extraordinary social and/or community involvement in the project. Provide a list of organizations, cooperating entities, consultants, or other key individuals that will work on the project, along with a short description of the nature of their effort or contribution.

Cite potential obstacles and challenges to accomplishing project goals and explain strategies that will be used to address these challenges.

Applicants seeking funding must demonstrate that they have prior experience in serving trafficking victims by describing their experience in the field and the experience of their partners. The victims don't need to have been involved in the criminal justice system.

Applicants must identify the total number of victims previously served in the last three calendar years (2013-2016) within the targeted geographic region; the types of victims they have served (sex trafficking, labor trafficking, or both); and why the community does not have the current capacity to provide the services, long-term resources, and support needed. Applicants must also document that they have case management and victim advocacy models in place or have specific plans to use grant funding to expand to programs and organizations referenced in Section I. Program Requirements, Partnership Expansion.

Case management and innovative services focusing on long-term housing, substance abuse treatment, and survivor-informed projects are key components of the DVHT Program. Detailed description on how these services will be delivered to victims must be provided as part of the application. The case management plan must include prioritized victim services plans to address victim service needs and gaps in the community initiative, identification and establishment of expanded partnerships to coordinate additional and innovative services. In addition, an outreach plan must be included that describes how victims and other key stakeholders will become aware of the services available through the DVHT Program.

Applicants must explain how they intend to carry out the objectives of the DVHT as described in Section I. Program Overview. The application must clearly describe: a) the scope of direct victim assistance that will be made available to meet basic needs; and b) detailed plan including strategies to provide long-term housing, substance abuse treatment, and survivor-informed support to trafficked victims, and the process for determining eligibility for these services, procedures to ensure program accountability, and expected outcomes.

The application must clearly describe the plan to assess current services for domestic victims of trafficking and the status of community partnerships to address the need, as well as the plan for enhancing identification and all support services for those victims, and partnerships to improve the community response to human trafficking. Additionally, applicants must explain the approach for addressing each of the elements under DVHT Victim Response Services, 24-Hour Response Plan and Referral of Services in Section I. Program Requirements.

Applicants must clearly state in the application if the plan includes the provision to implement the comprehensive victim-centered services model or if the applicant is requesting a religious accommodation through the proposal of an alternative approach to implementing the comprehensive victim-centered services model (including referrals). If an applicant has a religious objection to providing any of the services or referrals required in the program, it must explicitly describe the approach to meeting its grant obligations consistent with ACF's faith-based policy. The alternative approach must be one that accomplishes the goal of ensuring that trafficking victims understand the full range of services available to them, including reproductive health services, and that there is a mechanism by which victims requesting such services can receive appropriate referrals. The alternative approach must ensure timely referrals to all services for which the individual is eligible, not be burdensome to the client, and be operationally feasible for ACF.

Applicants will be required to describe how grant-funded services will complement and not duplicate existing anti-trafficking services by stating which anti-trafficking programs currently exist in the targeted service area and by whom the organization is funded. Additionally, applicants should describe how innovative approaches will be integrated to ensure the effective recovery of trafficked victims. Applicants must include the estimated number of victims in the target population to be served.

Applicants must provide a description of their relevant experience partnering with community agencies through a coalition, task force, or similar body to foster community engagement and coordination, as it relates to providing services for victims of human trafficking. Applicants must describe how they have expertise and strong community relationships that will allow them to lead innovative initiatives to help integrate key elements (long-term housing, substance abuse treatments, and survivor-informed initiatives). The applicant must provide evidence of previous collaborative projects and describe potential MOU that outline partner agreements concerning each partner’s roles and responsibilities and allocation of organizational and grant resources. Signed MOUs, if applicable, must be submitted within 60 days of Notice of Award date. Letters of support must be included from agencies with which the applicant plans to partner. Applicants must demonstrate that their organization and partners have the capacity to work with a range of organizations, such as the range of organizations described in Section I. Program Requirements, Partnership Expansion, to include diverse community-based programs and criminal, juvenile justice, health care providers, and behavioral healthcare systems. Applicants must explain their experience and capacity to offer trauma-informed and culturally relevant services for people from diverse communities, including underserved and historically marginalized communities such as LGBTQ, racial and ethnic minority, and economically disadvantaged communities.

Applicants and any partners must have in place policies and procedures promoting cultural competence and culturally and linguistically relevant services, including the accessibility of services for program participants with limited English proficiency. The policies and procedures must be described in the application. Procedures will address processes for monitoring harassment claims. Additionally, applicants and any partners must have policies and procedures prohibiting harassment based on race, sexual orientation, gender, gender identity (or expression), religion, and national origin.

Project Timeline and Milestones

Provide quantitative monthly or quarterly projections of the accomplishments to be achieved for each function, or activity, in such terms as the number of people to be served and the number of activities accomplished. Data may be organized and presented as project tasks and subtasks with their corresponding timelines during the project period. For example, each project task could be assigned to a row in the first column of a grid. Then, a unit of time could be assigned to each subsequent column, beginning with the first unit (i.e., week, month, quarter) of the project and ending with the last.  Shading, arrows, or other markings could be used across the applicable grid boxes or cells, representing units of time, to indicate the approximate duration and/or frequency of each task and its start and end dates within the project period.

When accomplishments cannot be quantified by activity or function, list them in chronological order to show the schedule of accomplishments and their target dates.

Program Performance Evaluation Plan

Applicants must describe the plan for the program performance evaluation that will contribute to continuous quality improvement. The program performance evaluation should monitor ongoing processes and the progress towards the goals and objectives of the project.  Include descriptions of the inputs (e.g., organizational profile, collaborative partners, key staff, budget, and other resources), key processes, and expected outcomes of the funded activities. The plan may be supported by a logic model and must explain how the inputs, processes and outcomes will be measured, and how the resulting information will be used to inform improvement of funded activities. 

Applicants must describe the systems and processes that will support the organization's performance management requirements through effective tracking of performance outcomes, including a description of how the organization will collect and manage data (e.g. assigned skilled staff, data management software) in a way that allows for accurate and timely reporting of performance outcomes. Applicants must describe any potential obstacles for implementing the program performance evaluation and how those obstacles will be addressed.

Geographic Location

Describe the precise location of the project and boundaries of the area to be served by the proposed project.

Legal Status of Applicant Entity
Non-profit organizations applying for funding are required to submit proof of their non-profit status. Proof of non-profit status is any one of the following:
  • A reference to the applicant organization's listing in the IRS's most recent list of tax-exempt organizations described in the IRS Code.
  • A copy of a currently valid IRS tax-exemption certificate.
  • A statement from a state taxing body, state attorney general, or other appropriate state official certifying that the applicant organization has non-profit status and that none of the net earnings accrue to any private shareholders or individuals.
  • A certified copy of the organization's certificate of incorporation or similar document that clearly establishes non-profit status.
  • Any of the items in the subparagraphs immediately above for a state or national parent organization and a statement signed by the parent organization that the applicant organization is a local non-profit affiliate.

Unless directed otherwise, applicants must include proof of non-profit status in the Appendices file of the electronic application submission.


Logic Model

Applicants must submit a logic model for designing and managing their project. A logic model is a tool that presents the conceptual framework for a proposed project and explains the linkages among program elements. While there are many versions of the logic model, they generally summarize the logical connections among the needs that are the focus of the project, project goals and objectives, the target population, project inputs (resources), the proposed activities/processes/outputs directed toward the target population, the expected short- and long-term outcomes the initiative is designed to achieve, and the evaluation plan for measuring the extent to which proposed processes and outcomes actually occur.

Organizational Capacity

Provide the following information on the applicant organization and, if applicable, on any cooperating partners:

  • Organizational charts;
  • Resumes (no more than two single-spaced pages in length);
  • Biographical Sketches (short narrative description);
  • Audit reports or statements from Certified Public Accountants/Licensed Public Accountants, if available, submit statements for up to the two most recently completed fiscal years (this requirement does not apply to start-up organizations);
  • Copy or description of the applicant organization’s fiscal control and accountability procedures;
  • Evidence that the applicant organization, and any partnering organizations, have relevant experience and expertise with administration, development, implementation, management, and evaluation of programs similar to that offered under this announcement;
  • Evidence that each participating organization, including partners and/or subcontractors, possess the organizational capability to fulfill their role(s) and function(s) effectively;
  • Information on compliance with federal/state/local government standards;
  • Job descriptions for each vacant key position.
Dissemination Plan

Applicants must propose a plan to disseminate reports, products, and/or grant project outputs so that project information is provided to key target audiences. Dissemination plans must include:

  • Dissemination goals and objectives;
  • Strategies to identify and engage with target audiences;
  • Allocation of sufficient staff time and budget for dissemination purposes;
  • A preliminary plan to evaluate the extent to which target audiences have received project information and have used it as intended.
Third-Party Agreements

Third-party agreements include Memoranda of Understanding (MOU) and Letters of Commitment. General letters of support are not considered to be third-party agreements. Third-party agreements must clearly describe the project activities and support to which the third party is committing.  Third-party agreements must be signed by the person in the third-party organization with the authority to make such commitments on behalf of their organization.

Provide written and signed agreements between grantees and subgrantees, or subcontractors, or other cooperating entities. These agreements must detail the scope of work to be performed, work schedules, remuneration, and other terms and conditions that structure or define the relationship.
Letters Of Support

Provide statements from community, public, and commercial leaders that support the project proposed for funding.  All submissions must be included in the application package.

Plan for Oversight of Federal Award Funds

Provide a plan describing how oversight of federal funds will be ensured and how grant activities and partner(s) will adhere to applicable federal and programmatic regulations. Applicants must identify staff that will be responsible for maintaining oversight of program activities, staff, and partner(s). Applicants must describe procedures and policies used to oversee staff and/or partners/contractors.

Describe organizational records systems that relate financial data to performance data by identifying the source and application of federal funds so that they demonstrate effective control over and accountability for funds, compare outlays with budget amounts, and provide accounting records supported by source documentation.

 

 

The Project Budget and Budget Justification

All applicants are required to submit a project budget and budget justification with their application. The project budget is entered on the Budget Information Standard Form, either SF-424A or SF-424C, according to the directions provided with the SFs. The budget justification consists of a budget narrative and a line-item budget detail that includes detailed calculations for "object class categories" identified on the Budget Information Standard Form. Applicants must indicate the method they are selecting for their indirect cost rate.  See Indirect Charges for further information. 

Project budget calculations must include estimation methods, quantities, unit costs, and other similar quantitative detail sufficient for the calculation to be duplicated. If matching or cost sharing is a requirement, applicants must include a detailed listing of any funding sources identified in Block 18 of the SF-424 (Application for Federal Assistance). See the table in Section IV.2. Required Forms, Assurances, and Certifications listing the appropriate budget forms to use in this application.

Special Note: The Consolidated Appropriations Act, 2016, (Division E, Title VII, General Provisions – Government-Wide), limits the salary amount that may be awarded and charged to ACF grants and cooperative agreements. Award funds issued under this announcement may not be used to pay the salary, or any percentage of salary, to an individual at a rate in excess of Executive Level II. The Executive Level II salary of the "Rates of Pay for the Executive Schedule" is $185,100. This amount reflects an individual's base salary exclusive of fringe benefits and any income that an individual may be permitted to earn outside of the duties of the applicant organization. This salary limitation also applies to subawards and subcontracts under an ACF grant or cooperative agreement.

 

Provide a budget using the 424A and/or 424C, as applicable, for each year of the proposed project. Provide a budget justification, which includes a budget narrative and a line-item detail, for the first year of the proposed project. The budget narrative should describe how the categorical costs are derived. Discuss the necessity, reasonableness, and allocation of the proposed costs.

Awards made under this announcement are 36-month project with three 12-month budget periods. Applicants must include the cost of the requisite travel of the project director and staff responsible for data collection to Washington, DC, for a 2-day grantee meeting (in the event a grantee conference call does not take place), a 2-day peer meeting for two staff and the required 25 percent non-federal share when preparing the budget.

General

Use the following guidelines for preparing the budget and budget justification. Both federal and non-federal resources (when required) shall be detailed and justified in the budget and budget narrative justification. "Federal resources" refers only to the ACF grant funds for which you are applying. "Non-federal resources" are all other non-ACF federal and non-federal resources. It is suggested that budget amounts and computations be presented in a columnar format: first column, object class categories; second column, federal budget; next column(s), non-federal budget(s); and last column, total budget. The budget justification should be in a narrative form.

Personnel

Description:  Costs of employee salaries and wages.

Justification: Identify the project director or principal investigator, if known at the time of application.  For each staff person provide:  the title; time commitment to the project in months; time commitment to the project as a percentage or full-time equivalent: annual salary; grant salary; wage rates; etc.  Do not include the costs of consultants, personnel costs of delegate agencies, or of specific project(s) and/or businesses to be financed by the applicant. Contractors and consultants should not be placed under this category.

Fringe Benefits

Description: Costs of employee fringe benefits unless treated as part of an approved indirect cost rate. 

Justification: Provide a breakdown of the amounts and percentages that comprise fringe benefit costs such as health insurance, Federal Insurance Contributions Act (FICA) taxes, retirement insurance, and taxes.

Travel

Description:  Costs of out-of-state or overnight project-related travel by employees of the applicant organization. Do not include in-state travel or consultant travel.

Justification:  For each trip show the total number of traveler(s); travel destination; duration of trip; per diem; mileage allowances, if privately owned vehicles will be used to travel out of town; and other transportation costs and subsistence allowances.  If appropriate for this project, travel costs for key project staff to attend ACF-sponsored workshops/conferences/grantee orientations should be detailed in the budget.

Equipment

Description:  "Equipment" means an article of nonexpendable, tangible personal property having a useful life of more than one year per unit and an acquisition cost that equals or exceeds the lesser of:  (a) the capitalization level established by the organization for the financial statement purposes, or (b) $5,000.  (Note:  Acquisition cost means the net invoice unit price of an item of equipment, including the cost of any modifications, attachments, accessories, or auxiliary apparatus necessary to make it usable for the purpose for which it is acquired.  Ancillary charges, such as taxes, duty, protective in-transit insurance, freight, and installation, shall be included in or excluded from acquisition cost in accordance with the applicant organization's regular written accounting practices.) 

Justification:  For each type of equipment requested applicants must provide a description of the equipment; the cost per unit; the number of units; the total cost; and a plan for use of the equipment in the project; as well as a plan for the use, and/or disposal of, the equipment after the project ends.  An applicant organization that uses its own definition for equipment should provide a copy of its policy, or section of its policy, that includes the equipment definition.

Supplies

Description:  Costs of all tangible personal property other than that included under the Equipment category.  This includes office and other consumable supplies with a per-unit cost of less than $5,000.

Justification:  Specify general categories of supplies and their costs.  Show computations and provide other information that supports the amount requested.

Contractual

Description:  Costs of all contracts for services and goods except for those that belong under other categories such as equipment, supplies, construction, etc.  Include third-party evaluation contracts, if applicable, and contracts with secondary recipient organizations (with budget detail), including delegate agencies and specific project(s) and/or businesses to be financed by the applicant.  This area is not for individual consultants.

Justification:  Demonstrate that all procurement transactions will be conducted in a manner to provide, to the maximum extent practical, open, and free competition. Recipients and subrecipients are required to use 45 CFR 75.328 procedures and must justify any anticipated procurement action that is expected to be awarded without competition and exceeds the simplified acquisition threshold fixed by 41 U.S.C. § 134, as amended by 2 CFR Part 200.88, and currently set at $150,000.  Recipients may be required to make pre-award review and procurement documents, such as requests for proposals or invitations for bids, independent cost estimates, etc., available to ACF.

 

Note: Whenever the applicant intends to delegate part of the project to another agency, the applicant must provide a detailed budget and budget narrative for each contractor/sub-contractor, by agency title, along with the same supporting information referred to in these instructions.  If the applicant plans to select the contractors/sub-contractors post-award and a detailed budget is not available at the time of application, the applicant must provide information on the nature of the work to be delegated, the estimated costs, and the process for selecting the delegate agency.

Other

Description: Enter the total of all other costs.  Such costs, where applicable and appropriate, may include but are not limited to: consultant costs, local travel; insurance; food (when allowable); medical and dental costs (noncontractual); professional services costs (including audit charges); space and equipment rentals; printing and publication; computer use; training costs, such as tuition and stipends; staff development costs; and administrative costs.

Justification:  Provide computations, a narrative description, and a justification for each cost under this category.

 

Indirect Charges

Description:  Total amount of indirect costs. This category has one of two methods that an applicant can select.  An applicant may only select one. 

1) The applicant currently has an indirect cost rate approved by the Department of Health and Human Services (HHS) or another cognizant federal agency.

Note: An applicant must enclose a copy of the current approved rate agreement.  If the applicant is requesting a rate that is less than what is allowed under the program, the authorized representative of the applicant organization must submit a signed acknowledgement that the applicant is accepting a lower rate than allowed.

2) Per 45 CFR  § 75.414(f) Indirect (F&A) costs, “any non-Federal entity [i.e., applicant] that has never received a negotiated indirect costs rate, … may elect to charge a de minimis rate of 10%  of modified total direct costs (MTDC) which may be used indefinitely.   As described in § 75.403, costs must be consistently charged as either indirect or direct costs, but may not be double charged or inconsistently charged as both.  If chosen, this methodology once elected must be used consistently for all Federal awards until such time as a non-Federal entity chooses to negotiate for a rate, which the non-Federal entity may apply to do at any time.” 

 

Justification:  This method only applies to applicants that have never received an approved negotiated indirect cost rate from HHS or another cognizant federal agency.  Applicants awaiting approval of their indirect cost proposal may request the 10 percent de minimis.  When the applicant chooses this method, costs included in the indirect cost pool must not be charged as direct costs to the grant.

Commitment of Non-Federal Resources

Description: Amounts of non-federal resources that will be used to support the project as identified in Block 18 of the SF-424.

For all federal awards, any shared costs or matching funds and all contributions, including cash and third-party in-kind contributions, must be accepted as part of the recipient’s cost sharing or matching when such contributions meet all of the criteria listed in 45 CFR § 75.306. 

For awards that require matching by statute, recipients will be held accountable for projected commitments of non-federal resources in their application budgets and budget justifications by budget period, or by project period for fully funded awards, even if the projected commitment exceeds the amount required by the statutory match. A recipient’s failure to provide the statutorily required matching amount may result in the disallowance of federal funds. Recipients will be required to report these funds in the Federal Financial Reports. 

For awards that do not require matching or cost sharing by statute, where “cost sharing” refers to any situation in which the recipient voluntarily shares in the costs of a project other than as statutorily required matching. These include situations in which contributions are voluntarily proposed by an applicant and are accepted by ACF. Non-federal cost sharing will be included in the approved project budget so that the applicant will be held accountable for proposed non-federal cost-sharing funds as shown in the Notice of Award (NOA). A recipient’s failure to provide voluntary cost sharing of non-federal resources that have been accepted by ACF as part of the approved project costs and that have been shown as part of the approved project budget in the NOA, may result in the disallowance of federal funds. Recipients will be required to report these funds in the Federal Financial Reports. 

Justification: If an applicant is relying on match from a third party, then a firm commitment of these resources (letter(s) or other documentation) is required to be submitted with the application. Detailed budget information must be provided for every funding source identified in Item18. "Estimated Funding ($)" on the SF-424. 

Applicants are required to fully identify and document in their applications the specific costs or contributions they propose in order to meet a matching requirement. Applicants are also required to provide documentation in their applications on the sources of funding or contribution(s). In-kind contributions must be accompanied by a justification of how the stated valuation was determined. Matching or cost sharing must be documented by budget period (or by project period for fully funded awards). A recipient’s failure to provide a statutorily required matching amount may result in the disallowance of federal funds.

Applications that lack the required supporting documentation will not be disqualified from competitive review; however, it may impact an application’s scoring under the evaluation criteria in Section V.1. of this announcement.

Paperwork Reduction Disclaimer

As required by the Paperwork Reduction Act of 1995, 44 U.S.C. §§ 3501-3521, the public reporting burden for the Project Description and Budget/Budget Justification is estimated to average 60 hours per response, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection information. The Project Description and Budget/Budget Justification information collection is approved under OMB control number 0970-0139, expiration date is 01/31/2019. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number.

    Application Submission Options
    Application Submission Options

Electronic Submission via www.Grants.gov

Additional guidance on the submission of electronic applications can be found at http:// www.grants.gov /web /grants /applicants /apply- for- grants.html.

After a grant application package is submitted to www.Grants.gov, a confirmation screen will appear on the applicant’s computer screen. This screen confirms that an application has been submitted an application to Grants.gov. This page also contains a tracking number to identify the status of the application submission in the Track My Application feature.

When the application has completed the Grants.gov submission process, Grants.gov will send email messages to advise the applicant of the progress of the application through its system. Over the next two business days, an applicant should receive two emails from Grants.gov:

  • Submission Receipt Email: Confirms successful receipt of the application by the Grants.gov system and indicates the application’s status as "Received."
  • Submission Validation –OR– Rejection with Errors Email: Indicates that the application was either successfully validated or rejected by Grants.gov. Either the application has been successfully validated by the system prior to transmission to the grantor agency or the application has been rejected due to errors.

Application Validation at www.Grants.gov
After an application has been successfully submitted to www.Grants.gov, it still must pass a series of validation checks.  After an application is submitted, Grants.gov generates a submission receipt via email and also sets the application status to "Received." This receipt verifies that the application has been successfully delivered to the Grants.gov system.

Next, Grants.gov verifies the submission is valid by ensuring it does not contain viruses, the opportunity is still open, and the applicant login and applicant DUNS number match. If the submission is valid, Grants.gov generates a submission validation receipt via email and sets the application status to "Validated."

If the application is not validated, the application status is set to "Rejected." The system sends a rejection email notification to the applicant and the applicant must re-submit the application package. See "What to Expect After Submitting" at www.Grants.gov for more information.

Each time an application is re-submitted to www.Grants.gov, the applicant will receive a new Submission Receipt Email. Only  applications with on-time date and time stamps in Submission Receipt Email, and that pass validation, will be transmitted to ACF. Applications that are submitted on time that fail the validation check are not be transmitted to ACF and will not be acknowledged.

NOTE: The Grants.gov validation check can affect whether the application is accepted for review. If an application fails the Grants.gov validation check and is not resubmitted by 11:59 p.m., ET, on the due date, it will not be transmitted to ACF and will be excluded from the review. 

Similarly, if an applicant resubmits their application to Grants.gov by 11:59 p.m., ET, on the due date, and the resubmitted application does not pass the validation check, it will not be transmitted to ACF and will be excluded from the review.

Grants.gov Support Center

  • If applicants encounter any technical difficulties in using www.Grants.gov, contact the Grants.gov Support Center at: 1-800-518-4726, or by email at support@grants.gov, to report the problem and obtain assistance. Hours of Operation: 24 hours a day, 7 days a week. The Grants.gov Support Center is closed on federal holidays.
  • Applicants should always retain Grants.gov Support Center service ticket number(s) as they may be needed for future reference.
  • Contact with the Grants.gov Support Center prior to the listed application due date and time does not ensure acceptance of an application. If difficulties are encountered, the Grants Management Officer listed in Section VII. HHS Awarding Agency Contact(s) will determine whether the submission issues are due to Grants.gov system errors or user error.


Issues with Federal Systems
For any systems issues experienced with Grants.gov or SAM.gov, please refer to ACF’s “Policy for Applicants Experiencing Federal Systems Issues” document for complete guidance at https://www.acf.hhs.gov/sites/default/files/assets/systems_issue_policy_final.pdf.

Request an Exemption from Required Electronic Application Submission
ACF recognizes that some applicants may have limited or no Internet access, and/or limited computer capacity, which may prohibit them from uploading large files at www.Grants.gov. To accommodate such applicants, ACF offers an exemption from required electronic submission. The exemption will allow applicants to submit hard copy, paper applications by hand-delivery, applicant courier, overnight/express mail couriers, or by other representatives of the applicant.

To receive an exemption from required electronic application submission, applicants must submit a written request to ACF that must state that the applicant qualifies for the exemption for one of the two following reasons:

  • Lack of Internet access or Internet connection, or
  • Limited computer capacity that prevents the uploading of large documents (files) at www.Grants.gov.

Applicants may request and receive the exemption from required electronic application submission by either:

  • Submitting an email request to electronicappexemption@acf.hhs.gov, or
  • Sending a written request to the Office of Grants Management Contact listed in Section VII. HHS Awarding Agency Contact(s) in this announcement.

Requests for exemption from required electronic application submission will be acknowledged with an approval or disapproval.

Requests that do not state one of the two listed reasons will not be approved.

An exemption is applicable to all applications submitted by the applicant organization during the Federal Fiscal Year (FFY) in which it is received. Applicants need only request an exemption once in a FFY.  Applicants must request a new exemption from required electronic submission for any succeeding FFY.

Please Note: electronicappexemption@acf.hhs.gov may only be used to request an exemption from required electronic submission. All other inquiries must be directed to the appropriate agency contact listed in Section VII. of this announcement. Queries or requests submitted to this email address for any reason other than a request for an exemption from electronic application submission will not be acknowledged or answered.

All exemption requests must include the following information:

  • Funding Opportunity Announcement Title,
  • Funding Opportunity Number (FON),
  • The listed Catalog of Federal Domestic Assistance (CFDA) number,
  • Name of Applicant Organization and DUNS Number,
  • AOR name and contact information,
  • Name and contact information of person to be contacted on matters involving the application (i.e., the Point of Contact), and
  • The reason for which the applicant is requesting an exemption from electronic application submission. The request for exemption must state one of the following two reasons: 1) lack of Internet access or Internet connection; or 2) lack of computer capacity that prevents uploading large documents (files) to the Internet.

Exemption requests must be received by ACF no later than two weeks before the application due date, that is, 14 calendar days prior to the application due date listed in the Overview and in Section IV.4. Submission Dates and Times. If the fourteenth calendar day falls on a weekend or federal holiday, the due date for receipt of an exemption request will move to the next federal business day that follows the weekend or federal holiday.

Applicants may refer to Section VIII. Other Information for a checklist of application requirements that may be used in developing and organizing application materials. Details concerning acknowledgment of received applications are available in Section IV.4. Submission Dates and Times of this announcement.

Paper Format Application Submission
An exemption is required for the submission of paper applications. See the preceding section on "Request an Exemption from Required Electronic Application Submission."

Applicants with exemptions that submit their applications in paper format, by mail or delivery, must submit one original and two copies of the complete application with all attachments. The original and each of the two copies must include all required forms, certifications, assurances, and appendices, be signed by the AOR, and be unbound.  The original copy of the application must have original signature(s). See Section IV.7. of this announcement for address information for paper format application submissions. Applications submitted in paper format must be received by 4:30 p.m., ET, on the due date.

Applicants may refer to Section VIII. Other Information for a checklist of application requirements that may be used in developing and organizing application materials.  Details concerning acknowledgment of received applications are available in Section IV.4. Submission Dates and Times in this announcement.

IV.3. Unique Entity Identifier and System for Award Management (SAM)
IV.3. Unique Entity Identifier and System for Award Management (SAM)

All applicants must have a DUNS Number (http://fedgov.dnb.com/webform) and an active registration with the System for Award Management (SAM.gov/SAM, https://www.sam.gov).

Obtaining a DUNS Number may take 1 to 2 days.

All applicants are required to maintain an active SAM registration until the application process is complete. If a grant is awarded, registration at SAM must be active throughout the life of the award.

Plan ahead. Allow at least 10 business days after you submit your registration for it to become active in SAM and at least an additional 24 hours before that registration information is available in other government systems, i.e. Grants.gov.

This action should allow you time to resolve any issues that may arise. Failure to comply with these requirements may result in your inability to submit your application through Grants.gov or prevent the award of a grant. Applicants should maintain documentation (with dates) of your efforts to register for, or renew a registration, at SAM. User Guides are available under the “Help” tab at https://www.sam.gov.

HHS requires all entities that plan to apply for, and ultimately receive, federal grant funds from any HHS Agency, or receive subawards directly from recipients of those grant funds to:   

  • Be registered in the SAM prior to submitting an application or plan;
  • Maintain an active SAM registration with current information at all times during which it has an active award or an application or plan under consideration by an OPDIV; and
  • Provide its active DUNS number in each application or plan it submits to the OPDIV.

ACF is prohibited from making an award until an applicant has complied with these requirements.  At the time an award is ready to be made, if the intended recipient has not complied with these requirements, ACF:

  • May determine that the applicant is not qualified to receive an award; and
  • May use that determination as a basis for making an award to another applicant.
IV.4. Submission Dates and Times
IV.4. Submission Dates and Times
Due Date for Letter of Intent
Due Date for Letter of Intent: 07/22/2016
Due Dates for Applications
Due Date for Applications: 08/24/2016

Explanation of Due Dates

The due date for receipt of applications is listed in the Overview section and in this section. See Section III.3. Other, Application Disqualification Factors.

Electronic Applications
The deadline for submission of electronic applications via www.Grants.gov is 11:59 p.m., ET, on the due date. Electronic applications submitted at 12:00 a.m., ET, on the day after the due date will be considered late and will be disqualified from competitive review and from funding under this announcement.

Applicants are required to submit their applications electronically via www.Grants.gov unless they received an exemption through the process described in Section IV.2. Request an Exemption from Required Electronic Application Submission.

ACF does not accommodate transmission of applications by email or facsimile.

Instructions for electronic submission via www.Grants.gov are available at: http://www.grants.gov/web/grants/applicants/apply-for-grants.html.

Applications submitted to www.Grants.gov at any time during the open application period prior to the due date and time that fail the Grants.gov validation check will not be received at ACF. These applications will not be acknowledged.

Mailed Paper Format Applications
The deadline for receipt of mailed, paper applications is 4:30 p.m., ET, on the due date. Mailed paper applications received after the due date and deadline time will be considered late and will be disqualified from competitive review and from funding under this announcement.

Paper format application submissions will be disqualified if the applicant organization has not received an exemption through the process described in Section IV.2. Request an Exemption from Required Electronic Application Submission.

Hand-Delivered Paper Format Applications
Applications that are hand-delivered by applicants, applicant couriers, by overnight/express mail couriers, or other representatives of the applicant must be received on, or before, the due date listed in the Overview and in this section. These applications must be delivered between the hours of 8:00 a.m. and 4:30 p.m., ET, Monday through Friday (excluding federal holidays). Applications should be delivered to the address provided in Section IV.7.Other Submission Requirements.

Hand-delivered paper applications received after the due date and deadline time will be considered late and will be disqualified from competitive review and from funding under this announcement.

Hand-delivered paper format application submissions will be disqualified if the applicant organization has not received an exemption through the process described in Section IV.2. Request an Exemption from Required Electronic Application Submission.

No appeals will be considered for applications classified as late under the following circumstances:

  • Applications submitted electronically via www.Grants.gov are considered late when they are dated and time-stamped after the deadline of 11:59 p.m., ET, on the due date.
  • Paper format applications received by mail or hand-delivery after 4:30 p.m., ET, on the due date will be classified as late and will be disqualified.
  • Paper format applications received from applicant organizations that were not approved for an exemption from required electronic application submission under the process described in Section IV.2. Request an Exemption from Required Electronic Submission will be disqualified.

Emergency Extensions
ACF may extend an application due date when circumstances make it impossible for an applicant to submit their applications on time. Only events such as documented natural disasters (floods, hurricanes, tornados, etc.), or a verifiable widespread disruption of electrical service, or mail service, will be considered. The determination to extend or waive the due date, and/or receipt time, requirements in an emergency situation rests with the Grants Management Officer listed as the Office of Grants Management Contact in Section VII. HHS Awarding Agency Contact(s).

Acknowledgement from www.Grants.gov
Applicants will receive an initial email upon submission of their application to www.Grants.gov. This email will provide a Grants.gov Tracking Number. Applicants should refer to this tracking number in all communication with Grants.gov. The email will also provide a date and time stamp, which serves as the official record of application's submission. Receipt of this email does not indicate that the application is accepted or that is has passed the validation check.

Applicants will also receive an email acknowledging that the received application is in the Grants.gov validation process, after which a third email is sent with the information that the submitted application package has passed, or failed, the series of checks and validations. Applications that are submitted on time that fail the validation check will not be transmitted to ACF and will not be acknowledged by ACF.

See "What to Expect After Submitting" at www.Grants.gov for more information.

Acknowledgement from ACF of an electronic application's submission:
Applicants will be sent additional email(s) from ACF acknowledging that the application has been retrieved from www.Grants.gov by ACF. Receipt of these emails is not an indication that the application is accepted for competition.

Acknowledgement from ACF of receipt of a paper format application:

ACF will not provide acknowledgement of receipt of hard copy application packages submitted via mail or courier services.

IV.5. Intergovernmental Review
IV.5. Intergovernmental Review
This program is not subject to Executive Order (E.O.) 12372, "Intergovernmental Review of Federal Programs," or 45 CFR Part 100, "Intergovernmental Review of Department of Health and Human Services Programs and Activities." No action is required of applicants under this announcement with regard to E.O. 12372.
IV.6. Funding Restrictions
IV.6. Funding Restrictions

Costs of organized fund raising, including financial campaigns, endowment drives, solicitation of gifts and bequests, and similar expenses incurred to raise capital or obtain contributions are unallowable. Fund raising costs for the purposes of meeting the Federal program objectives are allowable with prior written approval from the Federal awarding agency. (45 CFR §75.442)

Proposal costs are the costs of preparing bids, proposals, or applications on potential Federal and non-Federal awards or projects, including the development of data necessary to support the non-Federal entity's bids or proposals. Proposal costs of the current accounting period of both successful and unsuccessful bids and proposals normally should be treated as indirect (F&A) costs and allocated currently to all activities of the non-Federal entity. No proposal costs of past accounting periods will be allocable to the current period. (45 CFR §75.460)

Grant awards will not allow reimbursement of pre-award costs.
Construction is not an allowable activity or expenditure under this grant award.
Purchase of real property is not an allowable activity or expenditure under this grant award.

This funding must not be used to provide direct services for human trafficking victims who are determined not to be U.S. citizens or LPRs. Federal funding received from different agencies for related activities will need to be separated to avoid supplantation of funds.

DVHT grant funds can be used for legal assistance that can include explanation of legal rights and protections, coordination with law enforcement, assistance on family and civil matters (e.g., protection from abuse orders, victims’ right enforcement and compliance efforts, representation in family court, and emancipation of minors), and general legal advocacy on matters that arise as a direct result of the human trafficking situation. In addition, this funding may also use program funds to provide ‘know your rights’ presentations to facilitate legal representation by private attorneys willing to act on behalf of the individual pro bono. DVHT funding may not be used for criminal defense attorney services.

IV.7. Other Submission Requirements
IV.7. Other Submission Requirements

Submit paper applications to one of the following addresses. Also see Section IV.2. Request an Exemption from Required Electronic Application Submission.

Submission By Mail

Family and Youth Services Bureau Operations Center
Attn:Domestic Victims of Human Trafficking FOA
1401 Mercantile Lane, Suite 401
Largo, MD 20774

Hand Delivery

Family and Youth Services Bureau Operations Center
Attn:Domestic Victims of Human Trafficking FOA
1401 Mercantile Lane, Suite 401
Largo, MD 20774

Electronic Submission

See Section IV.2. for application requirements and for guidance when submitting applications electronically via http://www.Grants.gov.

For all submissions, see Section IV.4. Submission Dates and Times.

V. Application Review Information
V.1. Criteria

Please note: Reviewers will not access, or review, any materials that are not part of the application documents.  This includes information accessible on websites via hyperlinks that are referenced, or embedded, in the application.  Though an application may include web links, or embedded hyperlinks, reviewers will not review this information as it is not considered to be part of the application documents.  Nor will the information on websites be taken into consideration in scoring of evaluation criteria presented in this section. Reviewers will evaluate and score an application based on the documents that are presented in the application and will not refer to, or access, external links during the objective review.

Applications competing for financial assistance will be reviewed and evaluated using the criteria described in this section. The corresponding point values indicate the relative importance placed on each review criterion. Points will be allocated based on the extent to which the application proposal addresses each of the criteria listed. Applicants should address these criteria in their application materials, particularly in the project description and budget justification, as they are the basis upon which competing applications will be judged during the objective review. The required elements of the project description and budget justification may be found in Section IV.2 of this announcement.
Objectives and Need For Assistance Maximum Points:10

1. The applicant clearly defines and justifies the geographic area to be served by the project. The applicant clearly describes the need for assistance within the geographic area, including socioeconomic and demographic characteristics. The applicant provides data on local, state, or federal human trafficking investigations and prosecutions or other strong evidence for the proposed activities that is related to the geographic area and population. The applicant provides the number of individuals identified as domestic victims of severe forms of human trafficking. (0-3 points)

2. The applicant clearly identifies and describes the population to be served by the project as described in this FOA. The applicant demonstrates a thorough understanding of the needs of the target population, and identifies specific issues and challenges in engaging with the population in the targeted geographic area. (0-5 points)

3. The applicant provides local and state information and data available regarding at-risk populations and potential victims of human trafficking in their communities. (0-2 points)

Approach Maximum Points:50

1. The application provides a detailed, sound, and feasible plan of action. The overall plan reflects an understanding of the comprehensive victim-centered services model as described in Section I. Program Requirements, Comprehensive Victim-Centered Services Model. The applicant thoroughly describes how it will effectively provide the elements under DVHT Program Eligible Activities, either directly or through a community partner(s).If applicable, the applicant has included an alternative approach to implementing grant services if the agency has a religious objections to implementing requirements of the DVHT Program. Letters of Support or Third-Party Agreements are provided from partners to substantiate support in providing specified services. Program activities are provided in a manner that is trauma-informed, culturally sensitive, and linguistically appropriate to the target population. (0-8 points)  

2. The applicant provides a detailed and realistic description of the outreach plan and takes into consideration the particular needs of the target population. The applicant provides a clear and thorough intake process that meets the eligibility requirements as described in Section I. Program Requirements, Eligible Beneficiaries of Program Services. The applicant’s plan incorporates confidentiality measures, which include established policies, procedures, and protocols to ensure the non-disclosure of confidential, private, or personally identifiable information concerning victims. The applicant provides a detailed and realistic mechanism for referral of services that addresses how it will refer individuals that are not eligible based on not being a U.S. citizen or LPR. (0-8 points) 

3. The applicant provides a clear and thorough description of how the program will integrate and deliver long-term housing options, substance abuse treatment services, and survivor-informed initiatives. The applicant clearly presents a plan to provide these services, including partnerships with other stakeholders to deliver these services, steps to monitor activities, and potential outcomes. (0-5 points)  

4. The applicant provides a strategy for expanding victim service partnerships to enhance the community response to human trafficking to include runaway and homeless youth programs, domestic violence and sexual violence programs, criminal justice programs, and healthcare (including behavioral and mental health) and community-based programs serving underserved and historically marginalized populations (i.e., Tribal and LGBTQ communities, victims with limited English proficiency, ethnic and racial minorities, and economically disadvantaged communities) described in Section I. Program Requirements, Partnership Expansion. (0-8 points)

5. If the applicant is using community partners to provide any of the DVHT Program Eligible Activities, the application describes how project partners’ performance will be monitored and how the target population will be served by the partners. (0-5 points) 

6. The applicant provides a detailed 24-hour response plan as described in Section I. Program Requirements, 24-Hour Response Plan. The plan includes how to handle client emergencies and emergency calls from law enforcement and first responders during evenings and weekends.(0-3 points) 

7. The applicant provides a reasonable timeline (e.g., a Gantt chart, bar chart, or other chart that illustrates project schedules) for implementing the proposed project, including the activities to be conducted in chronological order, a reasonable schedule of accomplishments and target dates, and list of factors that may accelerate or decelerate the work. (0-3 points)  

8. The applicant presents a well-defined logic model with specific and measurable goals that guide the proposed project. The logic model demonstrates strong links between proposed inputs and activities and intended short-term, intermediate, and long-term outcomes. (0-4 points) 

9. The applicant presents a clear justification that the estimated number of victims in the target population to be served by the project is reasonable and appropriate. (0-3 points) 

10. If the applicant is receiving other federal funds to implement a human trafficking program, the application describes how they will ensure that any awarded funds from this FOA will not be used to supplant or augment any other related federal funding. (0-3 points)

 

Program Performance Evaluation Plan Maximum Points:10

1. The applicant provides a thorough plan to assess the quality of the project, including the frequency and methods for data collection, processes for monitoring performance, and data management system. The applicant describes how it will use program data to make program adjustments that will lead to continuous quality improvement. (0-4 points) 

2. The applicant describes obstacles to implementing the data collection and program performance evaluation plan and presents reasonable solutions for addressing those obstacles. (0-4 points) 

3. The applicant describes a plan for participating in the ACF-funded program evaluation (e.g., participating on technical assistance calls and on-site visits). (0-2 points)

Organizational Capacity Maximum Points:20

1. The applicant and, if applicable, its partner(s), provides strong evidence of sufficient experience and expertise in the administration and management of culturally and linguistically appropriate service provision within the trafficking field. The applicant provides the number of trafficking victims it and, if applicable, its partners, has (have) served within the last 3 years (2013-2016). (0-5 points)

2. The applicant demonstrates the expertise and organizational capacity to successfully undertake a project that involves significant coordination with other agencies that encounter trafficking victims. These include agencies working in the fields of runaway and homeless youth services; domestic violence and sexual assault victim services; criminal and juvenile justice; and healthcare (including behavioral and mental health). (0-5 points)  

3. The applicant clearly documents the roles, responsibilities, and time commitments of each proposed project staff position, including consultants, subcontractors, and if applicable, partner(s). These items are well-defined and appropriate to the successful implementation of the proposed project with respect to the target population. The applicant provides resumes or biographical sketches for key staff and position descriptions for vacant positions. (0-5 points)  

4. The applicant provides a clear description of the staffing structure for the program and includes information about how key staff, including case managers, will be supervised. The applicant describes how partners will be monitored, if applicable, and how activities are in accordance with the requirements as listed in Section I. Program Requirements, Partnership Expansion. The applicant includes an organizational chart. (0-5 points)

Budget and Budget Justification Maximum Points:10

1. The applicant includes a detailed budget where all personnel funds for the applicant and if applicable, its partners, are reasonable for the responsibilities and time dedicated to the project activities. The explanations of the calculations sufficiently show how the costs listed are critical to the success of the project. The budget is reasonable and appropriate for the project. (0-4 points) 

2. The budget is clearly outlined, itemized, and aligned with the project proposal and includes a narrative justification that clearly states how each itemized expense will be used. The costs of the project are reasonable, allocable, and program-related, and are commensurate with the types and range of activities and services to be conducted, the number of participants to be served, and the expected goals and objectives. (0-3 points) 

3. The applicant demonstrates that the budget includes funds for all required items, including travel for two staff each to attend the kick-off meeting in Washington, D.C. (if not held by conference call) and a later peer meeting. (0-3 points)

V.2. Review and Selection Process
V.2. Review and Selection Process

No grant award will be made under this announcement on the basis of an incomplete application.  No grant award will be made to an applicant or sub-recipient that does not have a DUNS number (www.dbn.com) and an active registration at SAM (www.sam.gov). See Section IV.3. Unique Entity Identifier and System for Award Management (SAM).

Initial ACF Screening
Each application will be screened to determine whether it meets any of the disqualification factors described in Section III.3.Other, Application Disqualification Factors.

Disqualified applications are considered to be “non-responsive” and are excluded from the competitive review process. Applicants will be notified of a disqualification determination by email or by USPS postal mail within 30 federal business days from the closing date of this FOA.

Objective Review and Results
Applications competing for financial assistance will be reviewed and evaluated by objective review panels using only the criteria described in Section V.1. Criteria of this announcement. Each panel is composed of experts with knowledge and experience in the area under review. Generally, review panels include three reviewers and one chairperson.

Results of the competitive objective review are taken into consideration by ACF in the selection of projects for funding; however, objective review scores and rankings are not binding. Scores and rankings are only one element used in the award decision-making process. 

ACF may elect not to fund applicants with management or financial problems that would indicate an inability to successfully complete the proposed project. Applications may be funded in whole or in part. Successful applicants may be funded at an amount lower than that requested. ACF reserves the right to consider preferences to fund organizations serving emerging, unserved, or under-served populations, including those populations located in pockets of poverty. ACF will also consider the geographic distribution of federal funds in its award decisions.

Federal Awarding Agency Review of Risk Posed by Applicants

As required by 2 CFR 200 of the Uniform Guidance, effective January 1, 2016, ACF is required to review and consider any information about the applicant that is in the Federal Awardee Performance and Integrity Information System (FAPIIS), https://www.fapiis.gov/, before making any award in excess of the simplified acquisition threshold (currently $150,000) over the period of performance. An applicant may review and comment on any information about itself that a federal awarding agency has previously entered into FAPIIS. ACF will consider any comments by the applicant, in addition to other information in FAPIIS, in making a judgment about the applicant's integrity, business ethics, and record of performance under federal awards when completing the review of risk posed by applicants as described in 2 CFR § 200.205 Federal Awarding Agency Review of Risk Posed by Applicants (http://www.ecfr.gov/cgi-bin/text-idx?node=se2.1.200_1205&rgn=div8).

Selection of Grant Recipients

Highly ranked applications are not guaranteed funding as other important factors will also be taken into consideration. Other considerations include whether the applicant has experience identifying and assisting both sex and labor trafficking victims; whether the applicant demonstrates evidence of a high need for services; the applicant's timely and successful completion of projects funded with ACF funds within the past three years; comments of reviewers and government officials; ACF staff evaluation and input; the amount of funds requested and the proposed project's consistency; compliance with grant terms and conditions under previously awarded HHS grants; audit reports; investigative reports; and the applicant's progress in resolving any final audit or other disallowance on previous ACF or other federal agency grants.

ACF will conduct an initial threshold review of the applications to determine whether any application is disqualified under the criteria included in Section III.3 Other, Application Disqualification Factors. This initial review will be prior to the competitive process in which a grant review panel(s) will evaluate and score each application under the competitive review criteria. After ACF’s initial review all qualified applications will be forwarded to the grant review panel(s) for the subsequent competitive review.  

Applications that do not address all components of the Section I. Program Requirements of the FOA, including applications that propose an alternative approach to providing comprehensive case management and service delivery that is not determined acceptable by FYSB, will be disqualified from competitive review and from funding under this announcement.  When assessing any proposed alternative approach prior to competitive review ACF will consider whether the alternative approach ensures timely referrals to all services for which the individual is eligible, is not burdensome to the client, and is operationally feasible for ACF.  

Factors to be considered may include, but are not limited to, the additional oversight, administration, or use of resources by ACF required to ensure that program objectives would be met under the alternative approach.  During the initial threshold inquiry, ACF may request and consider additional information to clarify any material received regarding an alternative approach to providing comprehensive case management. Any additional information that ACF receives during this stage would not be provided to the grant review panel(s) or otherwise considered during the subsequent competitive grant review.

 

 

Please refer to Section IV.2. of this announcement for information on non-federal reviewers in the review process.

Approved but Unfunded Applications

Applications recommended for approval that were not funded under the competition because of the lack of available funds may be held over by ACF and reconsidered in a subsequent review cycle if a future competition under the program area is planned.  These applications will be held over for a period of up to one year and will be re-competed for funding with all other competing applications in the next available review cycle.  For those applications determined as approved but unfunded, notice will be given of the determination by email.

 
 
V.3. Anticipated Announcement and Federal Award Dates

Announcement of awards and the disposition of applications will be provided to applicants at a later date. ACF staff cannot respond to requests for information regarding funding decisions prior to the official applicant notification. 

VI. Federal Award Administration Information
VI.1. Federal Award Notices

Successful applicants will be notified through the issuance of a Notice of Award (NoA) that sets forth the amount of funds granted, the terms and conditions of the grant, the effective date of the grant, the budget period for which initial support will be given, the non-federal share to be provided (if applicable), and the total project period for which support is contemplated. The NoA will be signed by the Grants Officer and transmitted via postal mail, email, or by GrantSolutions.gov or the Head Start Enterprise System (HSES), whichever is relevant. Following the finalization of funding decisions, organizations whose applications will not be funded will be notified by letter signed by the cognizant Program Office head. Any other correspondence that announces to a Principal Investigator, or a Project Director, that an application was selected is not an authorization to begin performance.

Project costs that are incurred prior to the receipt of the NoA are at the recipient's risk and may be reimbursed only to the extent that they are considered allowable as approved pre-award costs. Information on allowable pre-award costs and the time period under which they may be incurred is available in Section IV.6. Funding Restrictions.

 
VI.2. Administrative and National Policy Requirements

Unless otherwise noted in this section, administrative and national policy requirements that are applicable to discretionary grants are available at: http://www.acf.hhs.gov/administrative-and-national-policy-requirements.

 
VI.3. Reporting

Recipients under this FOA will be required to submit performance progress and financial reports periodically throughout the project period. Information on reporting requirements is available on the ACF website at http://www.acf.hhs.gov/discretionary-post-award-requirements#chapter-2.

For planning purposes, the frequency of required reporting for awards made under this announcement are as follows:

 
Performance Progress Reports: Semi-Annually
Financial Reports: Semi-Annually

The Domestic Victims of Human Trafficking Program Performance Progress Reports must be submitted every 6 months throughout the duration of the grant. Currently, FYSB is seeking approval from the Office of Management and Budget (OMB) for information collection under the Paperwork Reduction Act on the following program indicators for post-award reporting.  

Data Elements for Each 6-Month Reporting Period

I. Trafficking Victims Served

a) Number of NEW U.S citizens or LPR victims served and break down victim count by type of trafficking experienced (sex, labor, or both).

b) TOTAL number of trafficking victims served (this includes new and existing clients served).

II. Services Provided to Victims

a) Number of services provided to trafficking victims

b) Type of services provided to trafficking victims broke down by type (refer to the eleven service response services elements required under DVHT Program Eligible Activities).

III. Referral Services

a) Number of referrals made to other specialized trafficking victim assistance providers funded by OTIP or OVC.

b) Number of referrals made to program partners (includes formal and informal partners).

IV. Human Trafficking Trainings Delivered

a) Number of human trafficking trainings delivered to potential partners, community based organizations, anti-trafficking groups, faith-based organizations, law enforcement, schools, health care providers, and other stakeholders serving at-risk populations.

b) Number of trainings delivered to multiple partners and professionals on the identification and services for victims of severe forms of trafficking.

V. Collaborative Partners

a) Number of new collaborative partners and professionals associated with the program to serve victims.

b) Number of MOU signed with new partners and type of partner (domestic violence programs, runaway and homeless youth program, anti-trafficking organizations, mentoring programs, etc.).  

NOTE: Consistent with the Paperwork Reduction Act of 1995, 44 U.S.C. §§ 3501-3521, under this FOA, FYSB will not conduct or sponsor and a person is not required to respond to, a collection of information covered by such Act, unless it displays a currently valid OMB control number. FYSB is seeking approval of its performance indicators through OMB. FYSB will not request this information if these data points are not approved at the time that reports are due.

VII. HHS Awarding Agency Contact(s)

Program Office Contact

Ana Cody
Federal Project Officer
Administration for Children and Families
330 C Street, SW.
Washington, DC 20201
Email: Ana.Cody@acf.hhs.gov
 

Office of Grants Management Contact

William Kim
Grant Management Officer
Division of Discretionary Grants
Administration for Children and Families
330 C Street, SW.
Mary Switzer Building
Washington, DC 20201
Phone: (202) 205-4717
Fax: (202) 205-3449
Email: William.Kim@acf.hhs.gov
 

Federal Relay Service:

Hearing-impaired and speech-impaired callers may contact the Federal Relay Service (FedRelay) at www.gsa.gov/fedrelay.

VIII. Other Information

Reference Websites

U.S. Department of Health and Human Services (HHS) http://www.hhs.gov/.

HHS Grants Forecast http://www.acf.hhs.gov/ hhsgrantsforecast/index.cfm.

Administration for Children and Families (ACF) http://www.acf.hhs.gov/.

ACF Grants Homepage https://www.acf.hhs.gov/ grants.    

ACF Funding Opportunities http://www.acf.hhs.gov/grants/open/foa/.

ACF "How to Apply for a Grant" https://www.acf. hhs.gov/ grants/ how-to-apply-for-grants.       

Catalog of Federal Domestic Assistance (CFDA) https://www.cfda.gov/.

For submission of a paper format application, all required Standard Forms (SF), assurances, and certifications are available on the ACF Grants-Forms page through 
https://www. acf.hhs.gov/grants-forms
.

Standard grant forms are available at the Grants.gov Forms Repository webpage at  http:// www.grants.gov/web/ grants/forms/sf-424- family.html

For information regarding accessibility issues, visit the Grants.gov Accessibility Compliance Page at http://www.grants.gov/web/grants/accessibility-compliance.html


Code of Federal Regulations (CFR)  http://www.ecfr.gov/.  

The Federal Register https://www.federalregister.gov/.


United States Code (U.S.C.)  http://uscode.house.gov/.

 

Application Checklist

 
What to Submit Where Found When to Submit

Commitment of Non-Federal Resources

Referenced in Section IV.2. The Project Budget and Budget Justification.

Submission is due by the application due date found in the Overview and
Section IV.4. Submission Dates and Times
.

The Project Budget and Budget Justification

Referenced in Section IV.2. The Project Budget and Budget Justification of the announcement.

Submission is required in addition to submission of SF-424A or SF-424C.
It must be submitted with the application package by the due date in the Overview and in
Section IV.4. Submission Dates and Times
.

LGBTQ Accessibility Policy for Discretionary Grants

Referenced in the table Section IV.2. Required Forms, Assurances and Certifications.

Submission is due with the application package by the application due date found in the Overview and in Section IV.4. Submission Dates and Times.

SF-Project/Performance Site Location(s) (SF-P/PSL)

Referenced in Section IV.2.Required Forms, Assurances, and Certifications.

For electronic application submission, these forms are available on the
FOA's Grants.gov "Download Opportunity Instructions and Application" page
under "Download Application Package" in the section entitled, "Mandatory."

Also available at http​://www​.grant​s​.gov​/web​/ grant​s​/ forms​.html​ 

by using the link to "SF-424 Family."

Submission is due by the application due date found in the
Overview
and in Section IV.4. Submission Dates and Times.

The Project Description

Referenced in Section IV.2. The Project Description

Submission is due by the application due date found in the Overview and in Section IV.4. Submission Dates and Times.

Letters of Support

Referenced in Section IV.2. The Project Description

Submission is due by the application due date listed in the
Overview
and in Section IV.4. Submission Dates and Times.

Third-Party Agreements (also, MOUs and Consortia Agreements)

Referenced in Section IV.2. Project Description.

If available, submission is due by the application due date
found in the Overview and in Section IV.4
If not available at the time of application submission,
due by the time of award.

Project Summary/Abstract

Referenced in Section IV.2. The Project Description. The Project
Summary/Abstract is limited to one single-spaced page.

Submission is due by the application due date found in the
Overview
and in Section IV.4. Submission Dates and Times.

Logic Model

Referenced in Section IV.2. The Project Description.  

Submission is due with the application package by the
application due date found in the Overview and in
Section IV.4. Submission Dates and Times
.

Table of Contents

Referenced in Section IV.2. The Project Description

Submit with the application by the due date found in the
Overview
and in Section IV.4. Submission Dates and Times.

Letter of Intent

Referenced in Section IV.2. Project Description.

Submission is due by the Letter of Intent due date found in the Overview and in Section IV.4.

SF-424A - Budget Information - Non- Construction Programs

and

SF-424B - Assurances - Non- Construction Programs

Referenced in Section IV.2. Required Forms, Assurances, and Certifications.

For electronic application submission, these forms are available on the FOA's Grants.gov "Download Opportunity Instructions and Application" page under "Download Application Package" in the section entitled, "Mandatory."

Also available at 
http​://www​.grant​s​.gov​/ web​/ grant​s​/ forms​.html​ by
using the link to "SF-424 Family."

These forms are required for applications under this FOA:

  •  Projects that include only non-construction activities must submit the SF-424A and SF-424B, along with the SF-424 and SF-P/PSL.

Submission is due by the application due date found in the Overview and in Section IV.4. Submission Dates and Times.

 

Certification Regarding Lobbying
(Grants.gov Lobbying Form)

Referenced in Section IV.2. Required
Forms, Assurances, and Certifications.

For electronic application
submission, these forms are available
on the FOA's Grants.gov page under the
"Application Package" tab
in the section entitled, "Mandatory."

Available at http​://www​. grant​s​.gov​/ web​/ grant​s​/ forms​. html​ by using the link to "SF-424 Family."

 

Submission is due with the application package or prior
to the award of a grant.

Proof of Non-Profit Status

Referenced in Section IV.2. The Project Description,
Legal Status of Applicant Entity

Proof of non-profit status should be submitted with the application
package by the due date listed in the Overview and Section IV.4.
Submission Dates and Times.
  If it is not available at the time of
application submission, it must be submitted prior to the award of a grant.

SF-LLL - Disclosure of Lobbying Activities

"Disclosure Form to Report Lobbying" is referenced in
Section IV.2. Required Forms, Assurances, and Certifications.

For electronic application submission, this form is available on
the FOA's Grants.gov "Download Opportunity Instructions and Application"
page under "Download Application Package" in the section entitled, "Optional."

The form is available in the electronic application kit at Grants.gov

and at http​://www​.grant​s​.gov​/ web​/ grant​s​/ forms​.html​ by using the link to "SF-424 Family."

 

If submission of this form is applicable, it is due at the time of application. 
If it not available at the time of application, it may also be submitted prior to the
award of a grant.

SF-424 - Application for Federal Assistance

Referenced in Section IV.2.Required Forms, Assurances, and Certifications.

For electronic application submission, these forms are available on the
FOA's Grants.gov "Download Opportunity Instructions and Application" page
under "Download Application Package" in the section entitled, "Mandatory."

Also available at http​://www​.grant​s​.gov​/web​/ grant​s​/ forms​.html​

by using the link to "SF-424 Family."

Submission is due by the application due date found in the
Overview
and in Section IV.4. Submission Dates and Times.

Mandatory Grant Disclosure

Requirement, submission instructions, and mailing addresses are found in the "Mandatory Grant Disclosure" entry in the table in Section IV.2. Required Forms, Assurances and Certifications.

Concurrent submission to the Administration for Children and Families and to the Office of the Inspector General is required.

DUNS Number (Unique Entity Identifier) and Systems for Award Management (SAM) registration.

Referenced in Section IV.3. Unique Entity Identifier and System for Award Management (SAM) in the announcement.

To obtain a DUNS number (Unique Entity Identifier), go to http​://fedgo​v​.dnb​.com​/webfo​rm​.

To register at SAM, go to http​://www​.sam​.gov​.

A DUNS number (Unique Entity Identifier) and registration at SAM.gov are required for all applicants.

Active registration at SAM must be maintained throughout the application
and project award period.

Appendix

Lesbian, Gay, Bisexual, Transgender, and Questioning (LGBTQ) Accessibility Policy  

Domestic Victims of Human Trafficking Program   

HHS-2016-ACF-ACFY-TV-1186 

Submission Instructions: All applicants submitting an application under this funding opportunity announcement must sign and submit the following LGBTQ Accessibility Policy with their application package. Print the document. It must be signed and dated by the applicant organization?s Authorized Organizational Representative (AOR). Scan the document into PDF format and submit it with the application at/www​.Grant​s​.gov​. See Section IV.2. Content and Form of Application Submission, Formatting ACF Applications, for more information on submission of this document. 

As the Authorized Organizational Representative (AOR) signing this application on behalf of [Insert full, formal name of applicant organization] 

I hereby attest and certify that: / 

The needs of LGBTQ individuals are taken into consideration in applicant?s program design. The applicant(s) must consider how their program will be inclusive of and non-stigmatizing toward such participants. If not already in place, the applicant(s) and, if applicable, sub-awardee(s)/subcontractor(s) should establish and publicize policies prohibiting harassment based on race, sexual orientation, gender, gender identity (or expression), religion, and national origin. The submission of an application for this funding opportunity reflects that the applicant(s) has/have or will have such policies in place prior to receiving the award. Award recipients should ensure that all staff members are trained to prevent and respond to harassment or bullying in all forms. Funded programs should be prepared to monitor claims, address them seriously, and document their corrective action(s) so that all participants are assured that programs are safe, inclusive, and non-stigmatizing by design and in operation./ Additionally, any sub-awardees or subcontractors are required to: / 

  • Have in place or will have in place, within 30 days of award of the subgrant/subcontract, policies prohibiting harassment based on race, sexual orientation, gender, gender identity (or expression), religion, and national origin; 
  • Enforce these policies; 
  • Ensure that all staff will be trained prior to program implementation on how to prevent and respond to harassment or bullying in all forms, and; 
  • Have or will have, within 30 days of grant award, a plan to monitor claims, address them seriously, and document their corrective action(s). 

Insert Date of Signature: 

Print Name and Title of the AOR: 

Signature of AOR: